Supra Trading SL - Marbella, Spain
100% On-site | Permanent Spanish Contract | 35 hours/week
Start Date: As soon as possible

About Us

Supra Trading SL is a Spanish company specializing in brand creation and development, as well as international food import and export.

We develop our own brands, including Ube Nolia, a brand specializing in ube powder, an ingredient used in beverages, desserts, and culinary creations available all around the world.

We operate in a dynamic, international, and entrepreneurial environment, where projects are diverse and new opportunities arise regularly.

Our offices are located in Marbella, in a newly renovated, modern, and comfortable workspace.

The Role

We are looking for an Executive Assistant & Junior Project Manager to work directly alongside our company directors and become a trusted operational right hand.

Your role will involve taking ownership of a wide variety of tasks, organizing and executing them independently, anticipating needs, and proactively proposing solutions.

You will be involved in multiple areas of the business, including brand development, project coordination, supplier relationships, professional events, logistics, and day-to-day operations.

Our goal is to progressively develop your responsibilities and support your growth into a Project Manager role.

Your Responsibilities

- Project Management & Coordination: Organize, plan, and monitor projects, manage priorities, track deadlines, and provide regular progress updates.
- Brand Development: Support product launches, packaging research, marketing materials, and new business initiatives.
- Suppliers & Partners: Research suppliers and service providers, compare offers, request quotations, coordinate communications, and follow up on ongoing matters.
- Events & Business Travel: Organize trade shows, exhibitions, meetings, and business trips, from initial planning to execution and follow-up.
- Logistics & Operations: Coordinate orders, samples, shipments, deliveries, and help resolve operational challenges.
- Commercial & Administrative Support: Prepare documents, presentations, Excel spreadsheets,



research reports, and operational follow-ups.
- Creativity & Digital Tools: Create visual materials using Canva, leverage ChatGPT and digital tools, and identify ways to improve efficiency.
- Cross-Functional Tasks: Support a wide range of business-related activities and contribute to moving projects forward.

No two days will be the same!

One day you might be organizing an international trade show, the next researching a new supplier, preparing a presentation, coordinating a product launch, or solving a logistical issue.

We are looking for someone who genuinely enjoys this variety and can move efficiently between different responsibilities while staying organized and focused.

Your Profile

We are looking for someone who is independent, dynamic, highly organized, proactive, and entrepreneurial-minded.

You enjoy variety, new challenges, and taking responsibility. You know how to take ownership of a task, find the right information, propose solutions, and follow through until completion.

Key Personal Qualities

- Independence & Resourcefulness: Ability to work autonomously, take initiative, and solve problems without constant supervision.
- Organization & Attention to Detail: Ability to manage multiple projects, prioritize effectively, and meet deadlines.
- Proactivity & Anticipation: Identify needs and propose solutions before being asked.
- Versatility & Adaptability: Comfortably switch between different tasks and areas of the business.
- Analytical & Practical Thinking: Research, compare, and summarize information to make sound decisions.
- Communication & Reporting: Provide clear updates, communicate progress, and flag potential issues early.
- Creativity & Initiative: Bring fresh ideas,



suggest improvements, and contribute to new projects.
- Reliability & Discretion: Demonstrate professionalism, accountability, and confidentiality.

Required Skills

- Professional proficiency in English and Spanish, both written and spoken.
- Good command of Microsoft Excel, including tracking spreadsheets, budgets, and basic data analysis.
- Proficiency in Canva for presentations and visual content.
- Confident use of ChatGPT and AI tools for research, writing, analysis, and productivity.
- Strong digital literacy, including office software, online research, and modern business tools.
- Ability to write professional emails and communicate with international partners.
- Valid driving licence required.

Experience

Previous experience in executive assistance, project coordination, administration, or project management is an advantage, but we value attitude, independence, and growth potential above years of experience.

French is a plus, but not required.

No previous experience in the food industry or import-export sector is necessary.

What We Offer

- 35-hour workweek, with adaptable working hours and early finishes on Fridays.
- Permanent Spanish employment contract.
- Beautiful, newly renovated offices in Marbella, featuring modern design and premium equipment.
- Free coffee, tea, and fresh fruit every day.
- Sunny terrace, relaxation area, and pool table to enjoy your breaks.
- Great location, surrounded by coffee shops, restaurants, Mercadona, and easy parking.
- A friendly office mascot: a small, cheerful dog who's always excited to welcome people and make everyone's day a little brighter!
- Occasional team lunches and a friendly working atmosphere.
- Business travel opportunities across Europe, including trade shows and professional events.
- Direct collaboration with the CEOs, with real responsibilities, autonomy, and decision-making opportunities.
- Strong career growth potential, with the opportunity to evolve into a Project Manager role.

Join Our Team!

Ubicación del trabajo: Empleo presencial

📌 Executive Assistant (Marbella)
🏢 SUPRA TRADING
📍 Marbella