Bei Roche kannst du ganz du selbst sein und wirst für deine einzigartigen Qualitäten geschätzt. Unsere Kultur fördert persönlichen Ausdruck, offenen Dialog und echte Verbindungen. Hier wirst du für das, was du bist, wertgeschätzt, akzeptiert und respektiert. Dies schafft ein Umfeld, in dem du sowohl persönlich als auch beruflich wachsen kannst. Gemeinsam wollen wir Krankheiten vorbeugen, stoppen und heilen und sicherstellen, dass jeder Zugang zur Gesundheitsversorgung hat – heute und in Zukunft. Werde Teil von Roche, wo jede Stimme zählt.

Die Position

The Senior Administrative Business Partner independently manages complex administrative functions, including high-level scheduling, project coordination, and event planning, while serving as an operational partner to the Patient Safety& Medical Affairs leadership team. By applying advanced financial management knowledge and proficiency in organizational tools, you will play a significant role in team strategy, proactively streamline administrative processes, and handle a wide range of problems with autonomy to contribute to operational goals.

In addition to traditional administrative stewardship, this role anchors our leadership operating model and operational drumbeat. You will curate executive agendas, drive action-item follow-ups, support internal team communications and engagement and coordinate cross-functional initiatives across Patient Safety and Medical Affairs

Description of the area
Job Responsibilities

- Scope / (Content Leadership):
- Manages independently complex administrative functions, including high-level scheduling, event planning and project coordination.
- Establishes and manages the leadership team’s operational drumbeat and rhythm of business, including weekly leadership meetings, functional reviews and governance cadences.
- Curates leadership agendas with the department lead, ensures pre-reads and briefing materials are distributed ahead of time and drives post-meeting action-item accountability across workstreams.
- Provides structured input on improving administrative processes, team workflows and overall organizational efficiency, improving administrative processes and workflows.
- Accountability/Problem Solving:
- Independently handles a wide range of operational problems and offers solutions to optimize efficiency.




- Takes ownership of departmental projects and operational initiatives, seeing them through to completion with minimal supervision.
- Stakeholder Management:
- Interacts with both internal and external stakeholders, including senior management, general counterparts, and key partners, managing relationships to ensure smooth communication and workflow.
- Supports internal team communications and engagement initiatives, including coordinating all-hands meetings, town halls, departmental updates, and offsites.
- Designs agendas and coordinates logistics for workshops and team-building sessions to foster cross-functional collaboration across Medical Affairs and Safety functions.
- Impact/Strategy:
- Plays a significant role in team strategy by streamlining administrative processes and contributing to departmental operational goals.
- Proactively tracks progress against team milestones and deliverables, helping prepare presentation materials, slide decks and executive readouts.
- Identifies continuous improvement opportunities within administrative and business workflows to elevate leadership team productivity
- Complexity/ (Product Size):
- Manages complex executive schedules and coordinates comprehensive administrative support for larger teams and multiple concurrent projects.
- Organizes complex domestic and international travel arrangements, high-profile visitor logistics and large-scale team events with significant attention to detail.
- Handles higher-complexity, confidential operational tasks with complete discretion and professional judgment.
- Business/Technical ability:
- Displays advanced knowledge of financial management processes, managing purchase order creation, invoice processing and accruals with minimal guidance.
- Applies a strong understanding of organizational tools, systems and operating procedures.
- Utilizes advanced proficiency in technical software and office management tools, including project management and collaboration platforms, to keep the department synchronized.

Qualifications





Education / Experience

- Proven experience independently managing complex administrative functions, including high-level scheduling, event planning and project coordination.
- Demonstrated experience supporting leadership operational cadences, including agenda curation, meeting governance and action tracking.
- Experience interacting with and managing relationships across both internal and external stakeholders, including senior management and key partners.
- Track record of taking ownership of projects or initiatives and seeing them through to completion with minimal supervision.
- Fluent English speakerwith proven experience working in international and multilingual teams.

Technical Skills

- Advanced knowledge of financial management processes, including managing purchase order creation, invoice processing and accruals.
- Advanced proficiency in technical software and office management tools, with hands-on experience using project management and collaboration platforms.
- Strong understanding of organizational tools, systems and corporate procedures.

Additional Qualifications

- Strong problem-solving skills with the ability to independently handle a range of operational issues and offer solutions that optimize efficiency.
- Significant attention to detail for managing complex schedules, financial tracking and coordinating support for larger teams or multiple projects.
- Proactive mindset for identifying areas to streamline administrative processes, enhance internal engagement and maintain the team's operational momentum.

Wer wir sind

Eine gesündere Zukunft treibt uns zur Innovation an. Mehr als 100.000 Mitarbeiter weltweit arbeiten gemeinsam daran, wissenschaftliche Fortschritte zu erzielen und sicherzustellen, dass jeder Zugang zur Gesundheitsversorgung hat – heute und für zukünftige Generationen. Durch unser Engagement werden über 26 Millionen Menschen mit unseren Medikamenten behandelt und mehr als 30 Milliarden Tests mit unseren Diagnostik-Produkten durchgeführt. Wir ermutigen uns gegenseitig, neue Möglichkeiten zu erkunden, Kreativität zu fördern und hohe Ziele zu setzen, um lebensverändernde Gesundheitslösungen zu liefern.

Gemeinsam können wir eine gesündere Zukunft gestalten.

Roche ist ein Arbeitgeber, der die Chancengleichheit fördert.

📌 Senior Administrative Business Partner (Madrid)
🏢 Roche
📍 Madrid