Maintenance Coordinator (Admin Assistant 2)Job Category : Administrative/ManagementFull-TimeLocationsShowing 1 locationDescriptionUnder general supervision, provides administrative and secretarial support for Facilities. Acts as the central point of operations for all facilities related services. Prepares letters of correspondence, types various documents, utilizes Word programs, coordinates travel arrangements as needed, updates computer files and screens incoming calls. The Coordinator assists the Facilities Team in the management of all properties leased or owned by the organization. Customer service and the ability to multi-task are critical to this position. As a representative and team member of the company, this position is expected to present oneself in a manner that reflects professionalism and ensures resident satisfaction.Schedule: Monday - Friday 8:00 AM - 4:00 PMPay Range: $26-$32 per hourEssential FunctionsThe following duties are normal for this position. These are not exclusive or all-inclusive. Other duties may be required and assigned.Work DutiesProvides day to day administrative support to the Director, Buildings and Grounds.Administers the Facilities Service Desk:Process all phone, walk-in, and emailed service requestsCommunicate with internal customers regarding request status, options, and resultsDispatch requests to the appropriate personnelWork Order Management:Service Request generation and technician assignmentCMMS system monitoring for prompt closure, follow-upCollect and report service metrics and other relevant dataPurchase requisitions, vendor billing, invoice processing and budget tracking for FacilitiesAdminister the security card access systemCoordinate event setup requests and schedule appropriate support services (cleaning, etc.)



to accommodate community scheduleInterface with vendors regarding daily service, scheduled service and special requests:Communicate requests via logs and direct communication as neededReport service issues and track preventive maintenanceMaintain office supply inventory for Facilities teamDevelop and maintain office filing system for vendor info, service hist., doc library, etc.Develop and maintain a current vendor listDevelop and maintain emergency contact sheets for Facilities - staff and vendor info.Schedule and track department trainingAssist Director of Facilities and Emergency Management Coordinator as necessary on a variety of special projects and tasksAttend in-service training workshops and meetings as requiredConduct work tasks safely and in compliance with the facility safety programProvide effective and courteous service to all residents, guests and co-workersPerforms related essential duties as required.MINIMUM REQUIREMENTSHigh school diploma or equivalent,Some college coursework or vocational school courses emphasizing clerical skills including transcribing, alphabetizing, filing, word processing, spreadsheets, tables and scheduling; At least one year of clerical experience, or any equivalent combination of training and experience which provides the required skills, knowledge and abilities.What’s in it for you?At HumanGood,



we’re driven by purpose—reimagining senior living and creating communities where older adults can thrive. When you join us, you’re part of something bigger, making a meaningful impact in the lives of residents every day. Build your future where you’re supported — you’ll have the total rewards you need to build a confident, secure life for you and your family. Count on a compensation package that maximizes your health, wealth and well-being. And adds up to 40% in value to your base compensation.We offer a comprehensive range of benefits and perks to support you, including*:Health, Dental and Vision Plans- start the 1 st of the month following your start date20 days of paid time off (increases with years of service), plus 7 company holidays401(k) with up to 4% employer match and no waiting on funds to vestHSA option with employer contributionTuition Reimbursement and continuing education programs$25/line unlimited cell phone plan (plus taxes and fees)Cell Phone Stipend5-star employer-paid employee assistance program*Please Note: Benefit eligibility is determined by employment status and regularly scheduled hours.And as team members support residents, HumanGood supports team members. Here, you'll have the benefits and compensation you need to build a secure life for your family, and real opportunities to grow in your career, gain leadership skills and develop personally. Join us. You'll make a difference by helping our team members and our residents realize their full human potential.Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.#J-18808-Ljbffr

📌 Maintenance Coordinator (Admin Assistant 2) (Madrid)
🏢 HG External
📍 Madrid