Eterniti is the leading operator of vacation rentals in iconic holiday destinations, led by a passion for excellence, authentic adventures, and hospitality. With over €2 billion in assets under management, we operate 800+ chalets, villas and apartments under 3 consumer brands: Emerald Stay (our 4* brand), Bo House (our 5* brand) and Verbier Exclusive (our Palace brand). Our guests can discover our properties in more than 25 exceptional destinations across Europe and North America.

The Finance Operations

Specialist is the engine of day-to-day finance operations across our 20+ group companies. The role makes sure that every invoice is captured, checked and paid correctly and on time, that expenses are complete and correctly coded before month-end, that revenue and commission data reconcile, and that the accounting team and our on-site teams can rely on clean, up-to-date information.

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It is a hands-on role for someone precise, organised and reliable, who likes a clean process and a clear inbox, and who wants to learn how an international group runs its finances from the inside.

Invoice processing and accounts payable

Upload bank and payment-provider invoices (Revolut, Qonto, utilities and others) to Payhawk at least every two weeks and mark them as paid, so that the accounting and Owners teams work on complete data

Assign the correct document type and supplier data to every expense, so that accounting entries are complete at first pass

Collaborate with Operations and on-site teams to verify supplier invoices and expenses

Export and archive invoices in the company Drive at the end of each month

Payments and daily banking

Check the bank accounts and the Bank Transfer page in Notion twice a day

Prepare bank transfers and payment batches with complete supporting documents,



in line with the payment authorisation matrix and internal approval procedures, and follow them up until settled. Process owner rent and expense payments, with costs correctly split between categories and entities

Upload payments made from external accounts and keep Payhawk and bank data aligned

Expense control and month-end

Review all expenses before the 15th of each month so that they are correctly categorised, allocated and ready for month-end

Review "back to owner" expenses every week, so that the Owners team has accurate and up-to-date information for each property

Review outstanding expenses and clear open items ahead of quarter-end and year-end

Support the monthly export, reconciliation and filing of Payhawk transactions

Revenue reconciliations and reporting

Assist in preparing management control reports, monitoring key operational indicators and preparing financial information for internal reviews

Support to the accounting team

Gather invoices and supporting documents requested by the accountants for VAT returns and for the auditors

Help keep Business Central master data clean, including archiving and removing duplicate vendors and clients

Support month-end, quarter-end and year-end closes with missing-invoice lists and document collection

Administrative and operational support

Follow up with utility and service providers so that invoices are issued to the right entity and received on time

Keep the finance archive in order, both digital and physical (Finance storage cabinet)

Support Finance and Operations with administrative tasks,



including the logistics of team events

Document the processes you run in Notion and suggest improvements to the Finance Operations Manager

Permanent contract (indefinite Spanish contract), full time, entry level job.

Based in Barcelona, at the office on Tuesdays and Wednesdays; home office possible on Mondays, Thursdays and Fridays

Access to confidential information (payments, supplier and owner data, guest personal data): confidentiality and data-protection rules apply in full

Priorities are set with the Finance Operations Manager; The recruitment process is the following :

Video interview with our Finance Operations Manager and HR

Video interview with our Group Financial Controller

Degree or vocational qualification in accounting, finance or business

~1 to 3 years of experience in accounts payable, accounting operations or finance administration

~ Comfortable with Excel and quick to learn new tools (Payhawk, Business Central, Mews, Notion, or similar)

~ Fluent English, spoken and written (mandatory). French is a strong plus, Spanish a plus

~ Right to work in the EU without visa sponsorship

Experience in hospitality, real estate or short-term rentals

Exposure to Payhawk, Business Central or another spend-management tool

Don’t Compromise - We are obsessed with quality, like a Swiss watchmaker

We want you to grow with the company. xugodme

Discount on services in all our destinations

Versátil work environment : we have a flexible home office policy; you'll work at the office on Tuesdays and Wednesdays, the rest of the time, it's up to you. We offer 15 days yearly of remote work from wherever you'd like

Well-being program: we will contribute up to 300€ annually to your wellbeing expenses from 1st anniversary

Coaching program from 1st anniversary

Hay opciones de teletrabajo/trabajo desde casa disponibles para este puesto.

📌 Operations Specialist - Remote (m/w/d) (Barcelona)
🏢 EMERALD STAY®
📍 Barcelona