Senior Proposals Management Administrator
- 1 year contractJob Location (Short): Madrid, Spain | Swindon, United Kingdom | Warsaw, Poland Workplace Type: Remote Req Id: 3403ResponsibilitiesThis position is for a Senior Proposals Management Administrator to produce professional, timely bids and proposals for revenue-generating activity, and to support business development efforts within corporate guidelines and customer-defined timeframes. The role will therefore be best suited to candidates with experience in bid management or proposal writing, or with marketing, sales or technical backgrounds that have included writing customer facing documents to a brief.
Ideal candidates will have demonstrated skills in planning, producing and delivering compliant tenders and proposals within a complex business environment as part of a bids/proposals team. Consideration will, however, be given to candidates with more limited experience that can demonstrate the required skills and a positive attitude to developing within the role.
The role draws heavily on professional writing skills, so you will need an attention to detail and excellent written and verbal skills in the English language as a minimum.
We work alongside and remotely with colleagues from across the EMIA Region and the world, usually supporting multiple proposals at any one time; so you will need to be versátil, very organised and collaborative in your approach. Octave has a broad portfolio of products and services and works across a range of markets – so you will also need to be able to quickly grasp and learn new information.

Responsibilities:
Produce professional, timely documents and proposals to Hexagon company standards.
Write new content based on existing materials, select and suggest standard content for inclusion where appropriate,



re-write / edit proposal responses and review with stakeholders to meet the needs and requirements of each proposal. Using appropriate company sources such as intranet and company share points, other repositories and websites.
Produce accurate, consistent and professionally formatted documents based on company branding and proposal guidelines, including the use of styles and formatting and inclusion of appropriate images and tables.
Manage the document development and production process, identifying and gathering relevant information as needed from personnel in other departments, including sales representatives, technical presales resources, marketing, product teams, finance, legal and service delivery.
Review customer provided documentation or guidance and prepare appropriate draft response documents or templates for the required responses.
Support the Proposal Manager and/or the Opportunity Owner in coordinating team progress calls, formal reviews and governance as required for each proposal. Agree actions and proposal target dates/milestones and prepare the required proposal trackers.
Understand and apply all of the relevant corporate policies and in particular the specific company processes and procedures for, ethical business, proposal management, security and using company systems.
Provide regular status updates on the document completion progress,



the needs and assignments of the proposal activity to the bid/proposal team and to the Senior Proposal Manager.
Reporting your activity using GoSell and other systems as required to track assigned activity to the Senior Manager Proposals.
Help to build and maintain re-useable content and the EMIA Proposal Library, ensuring that copies of the final proposal documents are captured and added to the appropriate systems.
Education / QualificationsTypically Educated to Bachelor’s (1st) Degree level, Business Communications, Journalism, Marketing, Sales, Computer Technology or a similar field are preferred. Candidates with relevant Industry experience and an equivalent level technical qualification will also be considered equally.
Excellent English language skills both written and verbal are essential in addition to other languages (German, Italian. French, Spanish).
Excellent attention to detail is required including formatting, grammar, layout and spelling.
You must possess effective time management skills, coordinating numerous simultaneous proposals and meeting internal and customer deadlines.
Experience in the use of a document library and/or proposal automation tools is an advantageBasic understanding of the financial component of business proposals, including calculation of margin, project estimates, pricing models etc.
A clear communicator with excellent presentation skills, coordination skills and a positive attitude.
Advanced Microsoft Word, Excel, PowerPoint, Teams, SharePoint, Project & proficient in other common Office applications such as experience in the use of SalesForce or other CRM systems.
APMP (Association of Proposal Management Professionals) Foundation Level Certification, or equivalent experience in Shipley or other established proposal or project management best practices is

📌 Senior Proposals Management Administrator (Málaga)
🏢 Geomatik
📍 Málaga