DOCUMENT CONTROLLER

Responsible for collection, distribution, retention and archiving of documents through document management systems and work processes.

Ensures all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures.

Levels I-V reflect increasing levels of expertise and responsibility, see levelling guidance for further information

KEY ACCOUNTABILITIES & RESPONSIBILITIES

• Register and transmit internal, vendor and client documentation for the project.
• Check documentation to ensure that formats comply with company and client standards.
• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.
• Ensure all project documentation is imported into document management system and filed accordingly
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner




• Archiving and retrieval of historical documentation
• Assist and provide assistance to Wood personnel with respect to any document management system queries
• Quality check of all Documentation prior to issuing/transmitting to client
• Responsible for the handling of requests for new Document numbers/hard copy documentation
• Scanning, printing and copying of project documentation
• Process and record accurately all technical documentation in accordance with agreed procedures
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• Run document control reports (if available and required) from the applied company or project document control system.
• Ensure document management procedures satisfy project, client and regulatory requirements
• Independently handle all aspects of Project documentation utilizing various document control practices and

📌 DOCUMENT CONTROLLER (Madrid)
🏢 ADYD Group
📍 Madrid