Join our collaborative team and play a key role in the smooth operation of our Madrid office

We have been present in Spain since 1993 and we have a team of more than 400 engineers, consultants, and qualified technical personnel. We work for clients from the public and private sectors, providing creative and sustainable solutions based on the efficient use of resources.

Our Secretary Services team works closely with engineers, architects, designers, and specialists across all disciplines, ensuring seamless support for their daily tasks and contributing to the exceptional service we provide to our clients.

As a secretary, you'll be part of a talented team of professionals who provide support to top-level executives.

As a Secretary at Arup, you will:

Act as PA to specific directors, managing inbox, diaries, meetings, and travel arrangements, both domestic and international.

Administrative management of tenders and competitive bidding processes and assistance with CRM.

Proven experience in secretarial roles as an executive assistant, ideally in international environments.

High level of English and Spanish (C1 or equivalent). Degree in administration, business, finance or similar.

Previous experience and advanced command in executive reporting, CRM and office tools (Microsoft Office Suite, Outlook calendar management, Teams).

Proactive, autonomous, emotionally balanced attitude,



with a resilient spirit and a willingness to be part of a high-performance team.

Solid experience in global or multinational companies, ideally in consultancy firms or in high-demand environments.

Knowledge of CRM usage.

Knowledge of collaborative tools and a good level of AI literacy (CRM, SharePoint, Adobe Cloud, Microsoft 365, prompting, etc.).

Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.

Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.

Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.

We offer a hybrid working model and versátil working arrangements to support work-life balance.

Access to a range of well-being programs, including sports subsidies, social activities, and initiatives promoting a healthy work-life balance. We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic.

📌 Secretary - Temporal (Madrid)
🏢 Arup
📍 Madrid