Job Description
As a Fleet Officer, you will support the day-to-day management and administration of the company vehicle fleet across several countries. Reporting to the Fleet Manager, you will maintain accurate fleet records, monitor vehicle and lease contract deadlines, support drivers, and coordinate with leasing companies, garages, insurers and other suppliers.
The role also includes the administrative and commercial coordination of internet services. You will follow up on supplier contracts, renewals, quotations, pricing and service changes. The position combines operational coordination, contract administration, reporting and cost control. Technical knowledge of telecommunications or internet infrastructure is not required.
Your responsibilities
• Maintain accurate fleet records, contracts, mileage information, vehicle documentation and operational trackers.
• Monitor lease agreements, contract expiry dates, renewals, vehicle deliveries, collections, replacements and returns.
• Support drivers with fleet-related questions, incidents and administrative requests.
• Coordinate vehicle maintenance, inspections, repairs, breakdowns, accidents and replacement vehicles.
• Liaise with leasing companies, dealerships, garages, insurance providers and other suppliers.
• Manage traffic fines, driver identification and related administrative deadlines.
• Maintain records of internet service providers, contracts, tariffs, renewal dates and associated costs.
• Coordinate internet service renewals, amendments, cancellations and service changes.
• Request and compare supplier quotations, support commercial negotiations and identify cost-saving opportunities.
• Update Excel trackers, reports and operational indicators related to fleet and internet services.
• Identify missing information, data inconsistencies and recurring operational issues.
• Support the standardisation and improvement of processes across the assigned countries.
• Escalate complex issues and decisions req
📌 Fleet Officer- Madrid
🏢 Mantu
📍 Madrid