Import & Export Documentation Expert

Import & Export Documentation Expert Position Purpose The Import and Export Documentation Expert serves as the key point of contact for the Distribution Management and Transport Execution teams regarding logistics execution activities. The role ensures on-time, cost-efficient, and GDP-compliant transportation of raw materials, bulk products, and finished goods. The position holder also drives process improvements within integral logistics operations management. Geographical Scope: Global Major Tasks and Responsibilities 1. Intercompany Delivery Order Management

Prepare import and export documentation in accordance with country-specific requirements and regulations, supporting transport planning and execution.

Execute manual transport shipments when required.

Support customs-related activities and provide all necessary documentation for trade and GDP purposes.

Manage the order-to-invoice cycle, ensuring timely delivery to customers in line with agreed performance metrics and maintaining high customer satisfaction.

2. Transport Planning & Preparation

Prepare export documentation required for transport execution, including commercial invoices, packing lists, weight notes, Certificates of Origin, and Dangerous Goods documentation when applicable.

Support customs-related activities and provide required trade and GDP documentation.

Contribute to transport performance monitoring and metrics, ensuring high levels of customer satisfaction.

3. New Routings, Lanes & Product Launches

Act as a transportation and logistics expert, providing country-specific requirements and inputs for new logistics setups.

Support the setup of new routings, trade lanes, and product launches, ensuring compliance with Bayer GxP requirements.

4. Continuous Improvement





Support or lead continuous improvement initiatives to optimize process flows, including document automation and digitalization, communication improvements, sustainability initiatives, and capability development aligned with the logistics strategy.

Key Relationships Internal Partners

Distribution Management

Transport Management

ITCC

Tax and Accounting

Controlling

ICS

External Partners

Not applicable

Qualifications Education & Experience

University degree in Business Administration, Logistics, or Supply Chain Management.

Minimum of 2 years of experience in supply chain and logistics, preferably in the pharmaceutical industry or a similar regulated environment.

Technical & Professional Skills

Strong understanding of legal, regulatory, and GMP/GxP requirements in FMCG and pharmaceutical distribution.

Solid knowledge of supply chain and logistics processes.

Strong background in transport planning and execution.

Good knowledge of SAP R/3, particularly SD and MM modules;

WMS knowledge is desirable.

Proficiency in Microsoft Office and other relevant software tools.

Dangerous Goods training and certification is a plus.

Personal Competencies

Excellent communication and stakeholder management skills.

Strong customer focus and ability to manage cross-functional relationships.

Proactive, action-oriented, and results-driven.

Strong problem-solving and prioritization skills.

Ability to work effectively in a cross-cultural environment.

Ability to lead or contribute to low-complexity projects.

Languages

Fluent English required.

Spanish or German is an advantage.

Key Figures & Complexity

4 regions

2 main warehouses/hubs in Germany

2 4PL providers and several 3PL providers across Ocean, Air, and Overland transport

More than 250 loading points

More than 30,000 intercompany deliveries per year

📌 Import & Export Documentation Expert (Barcelona)
🏢 Bayer
📍 Barcelona