Back Office Administrator - After Sales Focus (Maternity Cover – 6 Months)Gross Salary: €1,500/monthWorking Hours: Monday to Friday, 09:00 – 15:00Location: Calahonda, Costa del Sol (In-Office)Contract: Fixed-Term (6 Months), with possibility of extension / growth into full-time roleReports to: Office Manager / OperationsOnboarding & Training: Provided

About the Role:

This is a key in-office administrative role focused on supporting our agents and management team behind the scenes. Your work will help ensure that transactions run smoothly, documentation is accurate, and clients receive a professional experience from reservation through to completion. This is not a sales role - it is a structured back-office position idóneo for someone who thrives on organization, coordination, and accuracy.

Key Responsibilities:

- Administrative & Back Office Support: Manage and update client and transaction data in our CRM (Pipedrive)
- Prepare and organize reservation documents, KYC forms, and transaction files
- Coordinate documents for e-signatures and proper record keeping
- Assist with invoicing and administrative finance coordination
- Maintain accurate internal records and compliance documentation
- After-Sales Support: Support follow-ups with lawyers, developers, and partner agencies




- Help track transaction timelines from reservation to completion
- Ensure required documentation is collected and properly stored
- Assist in keeping transactions organized and on schedule
- Office Coordination: Provide administrative support to the sales and management team
- Support internal communication and coordination
- Assist with general office tasks as required

WHAT WE LOOK FOR:

- Previous office administrative experience in Costa del Sol real estate (essential)
- Fluent English and Spanish (spoken and written)
- Highly organized with strong attention to detail
- Strong multitasking and prioritization skills
- Comfortable using CRMs and digital document tools
- Professional, reliable, and discreet
- Positive team-player attitude

WHY JOIN HI HOMES?

- Supportive and collaborative team environment
- Modern office in Calahonda
- Structured onboarding and training
- Work with a respected, fast-growing Costa del Sol agency
- Exposure to a dynamic real estate environment
- Competitive salary aligned with experience
- Potential future opportunities depending on performance and business needs

All applications are treated confidentially.

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📌 Back Office Administrator (Maternity Cover – 6 Months) - €1.500 A Month (Málaga)
🏢 Hi Homes
📍 Málaga