Description
:
Mission
Support the Project Manager in the execution of After Sales contracts, ensuring efficient coordination of operational, administrative, documentary and reporting activities associated with spare parts supply projects.
The role contributes to the successful execution of the current portfolio by improving operational control, maintaining reliable project information, supporting supplier and customer coordination, and enabling the Project Manager to focus on business-critical activities such as customer management, business development, contractual negotiation, risk management and margin protection.
Scope note: The position is designed as a local application of the Associate Project Support profile, with a specific focus on After Sales spare parts supply contracts.

Main Responsibilities
Project coordination and operations
• Monitor purchase orders, deliveries and contractual milestones.
• Coordinate operational activities between internal departments and external stakeholders.
• Follow up action plans, open points and operational issues.
• Monitor suppliers,



delivery commitments and pending actions.
• Support the execution of spare parts supply contracts.
Project documentation and contract administration
• Maintain project documentation, records and contractual information.
• Ensure document control within project repositories and SharePoint areas.
• Support preparation of project correspondence, reports and customer communications.
• Maintain traceability of relevant project information and documentation.
• Support the preparation and filing of meeting minutes, action trackers and project records.
Reporting and performance monitoring
• Prepare and update project reports, dashboards and KPIs.
• Support work-in-progress, order, delivery and billing follow-up activities.
• Provide reliable data for management reporting and operational reviews.
• Monitor deviations, risks and actions requiring escalation.
Customer, supplier and internal stakeholder s

📌 Associate Project Support (Madrid)
🏢 Hitachi Rail Espana S. L.
📍 Madrid