About the role
We're looking for a People & Office Coordinator (m/f/x) to join our small and close-knit team in Barcelona on a part-time basis (approx. 20 hours per week). This is a varied, hands-on role combining day-to-day People & Culture support, Finance administration and office coordination.
You'll be the person who helps keep things organized and running smoothly locally – whether that means supporting a new hire, updating employee information, providing documents to our Finance team in Germany, coordinating with our local payroll provider, or making sure an issue in the office gets fixed. You'll work closely with our Country Manager in Spain as well as our General People & Culture and Finance teams in Germany.
Your mission
Support local recruiting, onboarding, employee changes and offboarding together with Global People & Culture
Keep employee information accurate and up to date in Factorial
Be a local contact for day-to-day People topics
Coordinate relevant information with our local payroll provider and Global P&C;




Support recurring Finance and administrative processes and provide documents and information requested by HQ
Keep track of open topics and follow up with colleagues, partners and providers
Help keep our Barcelona office organized and running smoothly
Coordinate repairs, maintenance and external service providers – and follow up until things are resolved
Take care of office supplies, occasional purchases and other practical workplace needs
Your background
Experience in administration, office coordination, People/HR, Finance administration or a similar all-round role
Strong organizational skills and the ability to keep track of different topics at the same time
A practical, hands-on mindset – you see what needs to be done and take care of it
Reliability and strong follow-through
Confidence communicating with employees, managers, external providers and international colleagues
Good judgment and the ability to work independently
Confidence using digit

📌 People & Office Coordinator – Barcelona (Part-Time)
🏢 Kenjo
📍 Barcelona