Position Overview

We’re looking for proactive and highly organised Service Schedulers to join our Service team. In this key role, you’ll perform scheduling and administrative activities related to preventative maintenance, across our national service teams. This role is focused on maximising efficiencies in order to satisfy our contractual obligations for our clients.

This is a full-time office based role out of our Hallam office, Monday to Friday, span of hours 7.30 am 5.00 pm.

What you will do
- Ensure all Planned Maintenance work orders are scheduled, assigned, and monitored within required timeframes.
- Monitor open and overdue work orders, investigate delays, and ensure timely completion or escalation.
- Manage rescheduling due to absenteeism and communicate changes to relevant stakeholders.
- Coordinate with agents and subcontractors to confirm ETAs and ensure jobs are completed by month-end.
- Prioritise national and Tier 1 accounts, ensuring purchase orders (POs) are obtained and contractual commitments are met.
- Collaborate with Service Managers,



Facilities Managers (FMs), and the Reactive Team to support smooth operations.
- Use PM dashboards and reporting tools to monitor performance and identify improvement opportunities.
- Manage incoming calls from support teams relating to Planned Maintenance.
- Prepare and provide reports as required.
- Comply with applicable laws, regulations, company policies, procedures, and the Code of Conduct.

What we require
- Prior experience in scheduling or coordination within a service related industry.
- High degree of customer service with the ability to manage incoming calls and respond to customer queries in a professional manner.
- Capacity to analyse, prioritise and escalate where required.
- Ability to deal with competing priorities.
- Advanced computer literacy, ideally with service software (e.g., ServiceMax)
- Excellent communication and customer etiquette
- Ability to work under pressure and manage competing

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