Responsibilities

Onboarding of the client entity

- · Coordinating the acceptance of (new) client entities by collecting the KYC files from the client, analyzing the KYC information from a legal, financial, tax and regulatory point of view, preparing a client acceptance file and getting approval from management, legal, compliance and tax to start service provision.
- · Leveraging KYC information from and to advisory firms, such as a notary, tax advisor, bank and/or auditor.
- · Focus areas: analyses and mapping of client structure, monitoring and mitigating risks, complying with applicable regulations.

Client Due Diligence (file reviews)

- · Preparation of Client Due diligence reviews
- · Collects and analyses specific compliance, antecedent and risk appetite related data as part of the client due diligence process.
- · Updates client documents and advises on onboarding across geographies, industries, and service lines.
- · Being the go-to specialist for all compliance-related questions and industry expert within the Client Team and to clients.

Reporting and improvement of processes

- (Co-)defines and proposes new/updated compliance procedures, work instructions and forms to improve efficiency and integrity of the due diligence processes.
- Draft ad-hoc reports for internal and/or regulatory purposes.

Supervision

- Provides support to junior team members.

AML set up

- Reviews if the request complies with relevant laws and regulations.
- Draft the AML Risk report
- Draft the AML procedures Manual




- Draft the AML agreements or minutes for the approval of the AML plan by the directors of the client entity and collect their signatures.

AML Monitoring

- Review AML transactions to perform monitoring requests of legal department.
- Review and update AML Risk report and AML procedures Manual according to new coming regulations.
- Draft training plan.
- Prepare AML training for clients annual mandatory training.
- Support in AML external audits.
- Review AML auditors reports and discuss recommendations if not accurate.
- Draft remedy plans.

Client Due Diligence (KYC)

- Collects and analyses specific compliance, antecedent and risk appetite related data as part of the client due diligence process.
- Check client documents on identification, source of wealth, source of funds and funds traceability, analyze and advise on clearance.
- Perform morality checks via internal/external systems on client structures (world check, Internet, newspaper, etc.) and request if required additional data from client.
- Maintain a fluent and cordial relationship with all the intermediaries (servicers) and client representatives (lawyers) among all the Due Diligence processes.
- Report to the client (fund), when necessary,



any possible inconvenience or fact that can frustrate the Due Diligence process and the consequent sale of the asset.
- Report suspicious transactions. Knowledge of the F19 reporting template.

Board- and shareholders meetings (corporate secretarial matters)

- Collecting material for the board packs.
- Attending board meeting as required
- Assisting with the preparation and production of the AML agreement for the board minutes

Supervision

- Manages the workload of the team, monitors the quality and quantity of the team members
- Onboards and trains team members, gives input on performance to the Sr. Manager Accounting Service Line
Required profile

Profile

- Degree educated in Law, Business Administration, or a related field.
- Relevant (prior) professional experience in a similar role, preferably in a multi-client environment.
- Fluent in Spanish and English – any other languages will be a plus.
- Ability to communicate and provide documentation (KYC, agreements, resolutions, corporate documents, etc) to external parties (bank, auditor, tax advisor, legal representative, etc)
- Expert analytical skills; demonstrate risk and compliance awareness when supporting complex projects or making strategic decisions.
- Responds to complex business critical issues, identifying and addressing risk.
- Makes recommendations on participation in regulatory, advisory, strategic, or other bodies, organizations or panels.
- Contributes to others’ development by transferring relevant skills and knowledge.

📌 Senior AML Specialist (m/f) (Madrid)
🏢 Transman Consulting
📍 Madrid