You’ll be the person who helps keep things organized and running smoothly locally – whether that means supporting a new hire, updating employee information, providing documents to our Finance team in Germany, coordinating with our local payroll provider, or making sure an issue in the office gets fixed. You’ll work closely with our Country Manager in Spain as well as our Global People & Culture and Finance teams in Germany.

Your mission
- Support local recruiting, onboarding, employee changes and offboarding together with Integral People & Culture
- Keep employee information accurate and up to date in Factorial
- Be a local contact for day-to-day People topics
- Coordinate relevant information with our local payroll provider and Global P&C;
- Support recurring Finance and administrative processes and provide documents and information requested by HQ
- Keep track of open topics and follow up with colleagues, partners and providers
- Help keep our Barcelona office organized and running smoothly
- Coordinate repairs,



maintenance and external service providers – and follow up until things are resolved
- Take care of office supplies, occasional purchases and other practical workplace needs

Your background
- Experience in administration, office coordination, People/HR, Finance administration or a similar all-round role
- Strong organizational skills and the ability to keep track of different topics at the same time
- A practical, hands-on mindset – you see what needs to be done and take care of it
- Reliability and strong follow-through
- Confidence communicating with employees, managers, external providers and international colleagues
- Good judgment and the ability to work independently
- Confidence using digital tools and systems
- Fluency in Spanish and good working English

How you’ll work

This is a part-time position of approximately 20 hours per week based in Barcelona.

Because part of the role involves taking care of our office and supporting our local team, regu

📌 People & Office Coordinator – Barcelona (Part-Time)
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