Job Description: Purpose of Role The Executive Assistant & Legal Coordinator plays a critical role in supporting the Pet Nutrition Europe Legal Team by combining executive support and legal operations responsibilities. This role acts as a key operational partner to the Associate General Counsel and the Legal Team, helping ensure efficient delivery of legal services across Pet Nutrition Europe. The Associate coordinates legal processes, legal reporting – including litigation, manages legal budgets and external counsel administration, facilitates governance and compliance activities, maintains legal knowledge resources, and serves as a trusted point of contact for internal and external stakeholders. The role requires a highly organized, proactive, and collaborative individual who can manage multiple priorities, drive process excellence, and contribute to the continuous improvement of the Legal function. Principal Accountabilities Executive Assistant & Legal Coordination Support * Provide executive and administrative support to the Associate General Counsel. * Manage selected calendar, travel, communication, and coordination activities as required. * Coordinate team meetings, leadership calls, workshops, and off-site events. * Prepare agendas, track actions, maintain meeting records, and support follow-up activities. Legal Operations & Process Management * Coordinate legal matters and projects, including stakeholder follow-up, document collection, tracking of actions and reporting obligations. * Coordinate and execute internal legal processes across the region, including litigation reporting. * Drive continuous improvement of legal processes, templates, workflows, and operational efficiencies. * Support implementation of Legal Operations initiatives and technology solutions. Knowledge Management & Legal Resources * Maintain and continuously improve the Legal team's SharePoint sites,



knowledge management, and collaboration platforms. * Develop, maintain and continuously improve legal playbooks, templates, guidance documents and training materials to support efficient self-service by business stakeholders. * Support the development and maintenance of self-service legal resources. * Support adoption of legal technology, automation and AI-enabled knowledge management solutions. Budget & External Counsel Management * Coordinate legal budget administration * Pro-active monitoring and follow-through of external counsel budget * Support accruals and forecasting activities. * Coordinate interactions and administrative processes with external law firms. Compliance & Ethics * Maintain documentation and reporting related to compliance initiatives. * Partner with Legal and Compliance teams to support ethics and compliance programs and communications. Supporting Competencies * Integrity & Trust * Planning & Organizing * Priority Setting * Action Orientation * Continuous Improvement * Communication Key Functional Skills & Knowledge Executive Support & Coordination * Strong organizational and planning skills * Ability to manage multiple priorities and stakeholders * Excellent written and verbal communication skills in English * High attention to detail and proactive follow-through Stakeholder Management & Collaboration * Stakeholder Management & Collaboration Digital & Collaboration Tools * Strong proficiency in Microsoft 365,



SharePoint and collaboration platforms * Ability to adopt and leverage new technologies and tools Legal Operations & Business Support * Understanding of legal, compliance or governance processes * Experience coordinating projects, budgets, reporting and external vendors * Ability to handle confidential information, exercise sound judgment, and demonstrate sensitivity to legal and compliance matters * Strong attention to detail and ability to identify, escalation and follow through on legal and business risks appropriately Key Experiences * 1-2 years of experience in legal operations, legal coordination, executive support, compliance, governance, project management or similar corporate functions. * Experience coordinating multiple stakeholders, projects and competing priorities in a fast-paced international environment. * Experience supporting legal, compliance, governance or other corporate functions through process management, reporting and operational support. * Experience managing budgets, invoices, external vendors or professional services providers is desirable. * Strong proficiency with Microsoft 365, SharePoint and collaboration technologies. Desired Education * Degree in Law, Legal Studies, Business Law, or a related field preferred. * Equivalent professional experience will also be considered. * Additional qualifications or experience in legal operations, compliance, governance, contract management or project management are advantageous. At Mars, we are guided by our Five Principles: Quality, Responsibility, Mutuality, Efficiency, and Freedom. We are looking for an associate who demonstrates integrity, collaboration, curiosity, ownership, and a passion for continuous improvement while helping the Legal Team deliver practical, business-focused legal support across Pet Nutrition Europe. #J-18808-Ljbffr

📌 Executive Assistant & Legal Coordinator (Madrid)
🏢 Mars
📍 Madrid