The incumbent of this position will join the Facilities team within the Human Resources department. The primary focus of this role is to support administrative operations related to corporate travel management, employee expense control, and car fleet administration. The person will handle tasks such as managing data in SAP, generating reports, and assisting employees with travel and expense-related inquiries. Additionally, the role involves cross-departmental collaboration, ensuring audit compliance, and performing other administrative responsibilities as required.
Key Accountabilities
Working Life
- Travel: invoicing download into SAP and posting all the invoices, accounts reconciliations
- Control travel expense reports
- Help employees on enquiries about travel expenses.
- Collaboration in case of internal or external audit
Others
- Prepare information to provide to other departments
- Other administrative tasks upon request
Networking/Key relationships
- With all managers and employees, we care about all of them
Minimum Knowledge & Experience required for the position:
- Knowledge of SAP is a plus
- Extensive knowledge of Microsof Office (Excel, Word, PowerPoint)
- Language fluency: Spanish native, medium level of English is a must
Skills & Capabilities:
- High communication skills, both written and spoken
- Responsible, self-demanding in the achievement of a good job
- Proactive and with hands on mentality
- Self-organized, able to deal with heavy workload
- Concern for learning and understanding processes and tools, seeking the optimization of resources
- Open to change, adaptable and able to adapt and learn from others
- Analytical capacity to understand the processes
- Professional even when performing repetitive tasks
- Role model in terms of Ethics and Compliance