At Across Legal , a law firm with offices in Barcelona, Madrid and Valencia, we are continuing to grow and are looking for an Administration Support & Office Manager to join our Madrid office , as part of our Staff team, providing support to the firm’s Partners and professionals. We are looking for an organised, resourceful and proactive professional with experience in administrative and support roles, who is comfortable working in a dynamic professional environment and coordinating with different teams.

This position plays an important role in the day-to-day operations of the firm, providing support with administrative management, billing, matter management and documentation , as well as other operational activities.

Provide administrative and operational support to the firm’s Partners and professionals in their day-to-day activities.

Manage the opening and follow-up of matters , including Partners’ and professionals’ time recording and monitoring, as well as related documentation, proposals, engagement letters and other internal and external documents.





Support billing and collection processes , in coordination with the Finance team.

Prepare monitoring reports on time entries, billing, collections and other information required by Partners and team leaders.

Coordinate regular meetings with the teams to review time entries, matters, billing and collections .

Ensure the smooth day-to-day running of the Madrid office , monitoring operational needs and coordinating the purchase and replenishment of office supplies, materials and other necessary resources.

Help provide a professional and welcoming experience for clients and visitors , ensuring they are properly welcomed and assisted at the office.

Qualification in Administration, Business Administration or a related field.

At least 3 years of experience in administrative, professional support or similar roles.

Previous experience in a law firm or other professional services environment will be highly valued.

📌 ADMIN SUPPORT (Madrid)
🏢 Across Legal
📍 Madrid