The Vall d´Hebron Institute of Oncology (VHIO) Seeks a “Executive Administrative Specialist”
Reference: 2026-069-01
Application deadline: Until the position is filled
Number of vacancies: 1

Job description:
VHIO Academy promotes scientific excellence, research integrity and professional development, fostering collaboration, inclusion and a positive research environment. Its activities focus on research quality and impact, as well as people, values and research culture, particularly within VHIO’s Biomedical and Clinical Research groups.
VHIO Academy is seeking an Executive Administrative Specialist to provide organizational support to its two units, ensuring the smooth coordination of their activities and projects.
Main duties:
Provide executive-level administrative support to the VHIO Academy Unit.
Manage calendars, coordinate meetings and travel arrangements, prepare agendas, take minutes and follow up on actions.
Support the organisation and coordination of scientific events, seminars, training programmes and strategic institutional projects.
Manage correspondence,



shared mailboxes and communication with internal and external stakeholders.
Maintain accurate records and documentation, ensuring confidentiality and proper information management.
Assist with budget monitoring, invoice processing and expense reporting.
Contribute to improving administrative processes and ensuring efficient daily operations.
Ensure compliance with institutional policies, procedures and administrative standards.
Requirements:
Education: Bachelor's degree in Business Administration, Office Management or a related field, or a degree in Life Sciences combined with relevant experience in research management.
Experience: At least 3 years of experience in executive assistance, administrative coordination or a similar role, preferably in an international research environment.
Digital skills: Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook) and familiarity with Moodl

📌 Office Manager con inglés y catalán (España)
🏢 VHIO
📍 España