Vendor Scoping Lead

At ICON Strategic Solutions, you will work in a sponsor-dedicated model, supported by ICON’s integral expertise.

As the world’s largest FSP organisation, with over 90 sponsor partnerships, we offer stability, career development and a collaborative environment where your work contributes to the development of treatments that benefit patients worldwide.

Reporting to the Head of Vendor Scoping Management, the Vendor Scoping Lead is accountable for the end-to-end scoping, budgeting, and vendor selection process for clinical and non-clinical studies across the GDO portfolio. The role ensures study budgets are accurate, competitive, and delivered on time to enable study start-up and governance approvals, negotiating clinical trial budgets.

Responsible for managing project scoping of both Development and local/regional studies in cooperation with project teams during the lifecycle of a project

Responsible for scope alignment and analysis of GDO vendor budgets

Supports the identification of vendor needs together with internal customers

Supports study team in preparing scenarios for governance interactions

Supports study team in obtaining timely approval according to the relevant governance framework

As applicable, supports preparation of sufficiently detailed request for proposal documents in cooperation with the internal customers

Responsible for budget negotiations with service providers

Interface with the Contract Services team, facilitating the translation of governance approved scope and budget into executed contracts

Responsible for an optimal balance between time, cost and quality considerations in study scope negotiations taking into account the global business objectives as well as the GDO outsourcing strategy and the individual project needs

Consulted regarding coordination and management of structured evaluations of existing preferred service providers and other vendors

Supports the maintenance of a list of preferred/qualified service providers (incl. a catalogue of available services)

As a key member of the study team, represents through direct collaborations with counterparts and service providers

Responsible for conducting all activities in compliance with clients Code of Conduct, existing Quality Documents, and all applicable Guidelines and Policies as well as applicable laws and regulations

Supports the development and adaptation of VSM business procedures (incl.

Quality

Documents)





Supports the execution of Development outsourcing strategy

Negotiating clinical trial budgets up to >100mio €

Strategic Impact

Accurate and timely vendor scoping is a direct enabler of study start-up speed and budget integrity across GDO's clinical portfolio. By delivering competitive, well-structured scoping packages and negotiating budgets up to >100M€, this role protects study timelines, reduces downstream financial variance, and enables GDO to meet its portfolio delivery commitments to R&D; leadership.

Scope of People Responsibility

No direct reports. Executes vendor scoping activities in close collaboration with study teams, VOD&EI;, COL, and Finance through lateral coordination. Works under the guidance of the Head of VSM and AssDir Vendor Scoping Leads on complex or high-value scoping cases.

Education

Bachelor's degree in life sciences, business administration, finance, or a related field required

Equivalent combination of education and relevant professional experience will be considered

Work Experience

5+ years of experience in drug development with direct exposure to clinical scoping, outsourcing, or vendor management

Minimum 4 years of experience in clinical operations, vendor management, procurement, or financial analysis in a pharmaceutical or CRO environment

Demonstrated experience supporting vendor scope negotiations and budget discussions with clinical service providers

Familiarity with clinical trial outsourcing models and governance requirements

Solid understanding of clinical trial budgeting and RFP processes

Sound background of financial/controlling issues

Job Specific Competencies & Skills

Embodied character attributes: accountability, results focus, growth mindset, agility, collaboration, system awareness

Demonstrated learned skills: business acumen, decision making, critical thinking, communication, prioritization, risk-based thinking

Good understanding of clinical trial vendor scoping processes, outsourcing models, and budget governance

Advanced cost modeling and scenario analysis





Vendor landscape intelligence and benchmarking

Ability to translate operational requirements into vendor scope

Advanced financial acumen and ROI optimization

Analytical and detail-oriented: able to evaluate vendor proposals and support cost scenario modelling

Collaborative team player: works effectively with study teams, COL, and Finance to align on vendor scope and budget

Good communicator: able to prepare clear scoping documentation and governance materials

Fluency in English (written and oral) is mandatory; additional languages are an asset

What ICON Can Offer You

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our Benefits Examples Include

Various annual leave entitlements A range of health insurance offerings to suit you and your family’s needs.

Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.

Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.

Life assurance

Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

📌 Supervisor Contracts (Madrid)
🏢 ICON Strategic Solutions
📍 Madrid