Since 2004 in Fragrance Science we create, produce and export all over the world our fragrances for their application in all sorts of goods: detergents, home care products, cosmetics and fine perfumery. We are currently seeking for a highly-motivated Back Office Assistant to join the Sales team based in our office in Castellolí (Igualada, Barcelona), ready to work within a rapidly growing organisation with the international and dynamic team.

The role description
• Provides executive and administrative support to the Front Office of the Sales Department adapting easily to its current needs and priorities;
• Assists in day-to-day sales activities, on request and under guidance of the Sales Area Manager performs back office tasks: accurately prepares projects, calculations, orders, commercial offers, sales contracts/ PI, always under supervision and on approval of the Area Sales Manager;
• Screens and channels incoming internal and external information (emails, phone calls, WhatsApps, etc), contacts with clients if needed;




• Keeps management informed on the sales activities and operations by creating appropriate documents, reports, overviews, plans, forecasts and notes as needed;
• Participates and assists in organising of business meetings, visits and trips, prepares budgets and reports on expenses;
• Liaises between internal departments (Regulatory, Logistics, Laboratory, Finance, Production, Quality Control, Purchase, Marketing, Evaluation) to follow up with documents and current status of projects and orders, reporting on it to the Area Sales Manager at each stage of the process.

Requirements

Excellent English and Spanish is a must. French or other European languages would be a plus.
2-3 years of experience in sales B2B/ back office/ customer service tasks is a must
Ability to work under pressure in a fast-paced environment and with tight deadlines
Multitasking
Advanced user of Microsoft Office, Excel, Power BI
Meticulous attention to details, analytical skills

📌 Sales Back Office with English and Spanish (Castellolí)
🏢 FRAGRANCE SCIENCE
📍 Castellolí