Our client, a boutique Private Equity/Investment Firm with offices across Europe is looking for a switched-on bilingual Office Assistant to support their small but busy team. Among others, duties will include: * Managing incoming calls and other communications * Managing travel arrangements, including flights, hotels and other travel bookings for investment associates, in accordance with company protocol. Experience with the Perk platform is a plus * Organising meeting rooms, welcoming visitors and ensuring they are well looked after * Scheduling and coordinating meetings and events, as required * Overseeing the maintenance of common areas, ensuring the office is kept in excellent condition at all times, and acting as the go-to person for administrative matters * Coordinating office catering * Filing and maintaining information and documentation,
as necessary * Managing invoices relating to office supplies and other office-related expenses * Ensuring new hires have the necessary equipment upon joining * Coordinating with other departments to ensure that internal policies applicable to the office space are properly implemented * Providing support to other departments, as needed * Liaising with service providers and suppliers, and following up where necessary (e.g. catering, stationery, building management, etc.) * Collaborating with assistants and staff across other European offices, acting as a key contact for administrative matters * Ensuring the office is adequately stocked with the necessary office supplies and kitchen essentials. Candidates must be bilingual in English/Spanish (additional languages such as French, Italian and Catalan a plus), hold a credible University Degree, be numerate and adept with tools such as Microsoft Office. Candidates should have at least 2/3 years’ previous experience in a similar role. Experience in the financial, consulting or legal sectors viewed favourably. The idóneo candidate will be well presented, personable and responsible. T