Company Description

Ariston Education is a general school group designed for the AI era, bringing together future-ready K–12 schools from around the world. The organization is driven by the belief that high-quality education should open pathways to multiple futures for every student.

Role Description The Accounts Payable Analyst is a full-time, on-site role based in Madrid. Reporting to the Central Finance Manager, the Accounts Payable Analyst will support the end-to-end accounts payable process for Ariston central companies, ensuring supplier invoices and payments are processed accurately, efficiently and in line with internal controls, approval requirements and applicable accounting policies. The role will work closely with vendors and internal stakeholders to resolve discrepancies, maintain reliable AP records and support an accurate and timely month-end close.

Main Responsibilities

· Process, review and post supplier invoices and credit notes, ensuring accuracy, correct coding, supporting documentation and required approvals.

· Perform invoice-to-purchase-order and receipt matching where applicable, investigate exceptions and coordinate resolution with the relevant business owners.

· Prepare and process payment proposals in accordance with agreed payment terms, approval matrices and treasury schedules, helping prevent duplicate, incorrect or late payments.

· Maintain accurate vendor master data and support appropriate controls over requests to create or amend supplier and bank details.

· Reconcile supplier statements and accounts payable balances, investigate aged or unmatched items and resolve invoice and payment discrepancies.

· Monitor AP ageing, overdue and blocked invoices, debit balances and open items,



following up proactively to keep the ledger clean and current.

· Support month-end and year-end closing activities, including AP & Bank reconciliations, accrual support and analysis of relevant balance-sheet accounts.

· Act as a key point of contact for supplier invoice and payment queries, providing clear and timely responses and maintaining professional vendor relationships.

· Ensure invoices and AP documentation are retained in an organised and audit-ready manner and provide supporting documentation for external audits.

· Support VAT and tax-related invoice checks from an AP perspective and escalate exceptions to the appropriate Tax contact.

· Collaborate with other departments to improve purchase-to-pay processes, strengthen controls and increase standardisation and automation.

· Document AP procedures and controls and contribute to continuous improvement initiatives across the central finance function.

· Provide additional support to the Central Finance team on accounting and reporting activities when required.

· Accounting and Financial Reporting: Support the preparation of local statutory Financial Statements in accordance with applicable Local GAAP and regulatory requirements, International Financial Reporting Standards (IFRS), and Ariston Group Accounting Policies.

· Perform analysis and review of financial information and reporting, including assets, liabilities, profit and loss,



tax assets and liabilities, and other financial activities, ensuring accuracy and compliance with applicable accounting standards and Group policies.

· Maintain accurate and complete accounting records and supporting documentation to substantiate the Company’s Financial Statements and ensure readiness for reviews and audits by tax authorities, external auditors, and other relevant regulatory or competent authorities.

Qualifications

· Bachelor's degree in Accounting, Finance, Business Administration, Economics or a related field, or equivalent relevant experience.

· Approximately 2-3 years of professional experience in Accounts Payable, finance or accounting, preferably within a multinational or multi-entity environment.

· Solid understanding of accounts payable processes, basic accounting principles, invoice controls and month-end close activities.

· Experience working with ERP/accounting systems.

· Good Microsoft Excel skills and confidence working with financial data, reconciliations and large transaction volumes.

· Fluent English and Spanish, with the ability to communicate effectively with international stakeholders and suppliers.

· Strong attention to detail, accuracy and ownership, with the ability to organise priorities and meet deadlines in a fast-paced environment.

· Analytical and problem-solving mindset, with a proactive approach to identifying discrepancies and improving processes.

· Strong communication and collaboration skills, with a service-oriented approach to internal stakeholders and external vendors.

· High standards of integrity and confidentiality when handling suppliers, banking and financial information.

📌 Accounts Payable Analyst (Madrid)
🏢 Ariston Education
📍 Madrid