Overview
Are you interested in joining a dynamic and international team of professionals to transform education?
IE University's
Arts & Humanities
is looking for an
Program Assistant
to join its team!
The idóneo candidate will assist in the day-to-day management of the Dean's Office, academic programs and extracurricular activities of the IE School of Arts & Humanities. The assistant should be comfortable and equipped to work in a fast-paced environment that will require multi-tasking and attention to detail. The main tasks required include logistical support of the Dean's schedule and appointments, support in academic activities of the School, assistance for extracurricular events and activities, and general administrative management.
Why IE University?
Every story begins with a purpose, and ours has always been about people. Founded in ****, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact.
At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future.
Our mission
We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and,



ultimately, our world.
Our Purpose
To foster positive change.
Values
Cultivate the humanistic approach.
Empower your entrepreneurial spirit
Cherish the diversity of people, mind, and experience
Drive innovation with a proactive mindset
We are looking for a person to join a full-time position in
Madrid - IE Tower.
Responsibilities
Your role as a Program Assistant will involve:
Carry out secretarial tasks for the Dean's Office (scheduling meetings, managing the calendar, booking spaces, etc.)
Assist with general program operations related to academic courses
Handle inquiries via telephone, face-to-face and email from students, professors and external stakeholders regarding issues related to academic programs and extracurricular activities
Assist with the promotion and management of extracurricular events and activities
Collaborate with internal departments to ensure smooth operations of events (space booking, maintenance, security, etc.)
Support with extracurricular activities of the School, including attendance to events or activities both inside and outside the campus and, when necessary, outside of working hours




Support with external communications on the School website and social media accounts
Carry out daily administrative tasks of the School, including:
Record keeping and compiling of information related to the School ?s projects
Processing of expenses
Management of payments for faculty and external providers
Making travel arrangements for the Dean and leadership of the School, faculty members, and external guests when necessary
Calendar management
Receiving of external guests
Qualifications
To thrive in this role, you should possess the following qualifications:
Fluency in English and a proficient level of Spanish is preferred
Previous knowledge with arts and humanities topics is preferred
Ability to work collaboratively
Prior experience using digital tools such as Videoconferencing tools is preferred
Strong skills and comfortable using Microsoft Office 365 platforms
Customer oriented mindset and the ability to resolve issues that arise with students, professors, and external stakeholders
Strong organizational skills
Ability to work a flexible schedule when required
Unleash your full potential and make an impact. The next move is yours!
If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at
IE University.
At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.

📌 Program Assistant, School Of Arts & Humanities (Madrid)
🏢 Ie University
📍 Madrid