Purpose of the Role

This role provides operational and administrative support to the Spanish office, working closely with the operations, purchasing, logistics, and sales teams.

The successful candidate will support the day-to-day management of purchase and sales orders, supplier communication, logistics coordination, shipment follow-up, and general back-office administration.

The position requires close collaboration with colleagues in both Spain and the UK, as well as regular communication with international customers, suppliers, and logistics partners.

Key Responsibilities

• Process and manage sales and purchase orders in internal systems.
• Create and manage purchase orders.
• Coordinate with suppliers availability, lead times, and delivery schedules.
• Support the sales team with order processing, administration, and documentation.
• Track and follow up on supplier deliveries and customer shipments.
• Coordinate logistics activities, including equipment collections, deliveries, courier bookings, and transport arrangements.




• Liaise with transport companies and logistics providers regarding collections, deliveries, and shipment status.
• Prepare and manage documentation related to orders and shipments.
• Maintain accurate internal records for orders, suppliers, customers, and logistics activities.
• Follow up on outstanding orders and deliveries to ensure they are completed on time.
• Communicate with international customers and suppliers in English when required.
• Provide general administrative and operational support to the Spanish office.
• Work closely with colleagues in Spain and the UK to ensure smooth coordination of daily operations.
• Ensure accuracy, organisation, and compliance with internal procedures.

Essential Requirements

• Minimum of 2 years’ experience in administrative, operations, purchasing, logistics, sales support, or similar back-office role.
• Fluent Spanish and good written and spoken English.
• Strong organizational skills and a

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