International Administrative Coordinator - ES at ELSIE SA
This Visa sponsorship job abroad position offers great opportunities for career growth.
As part of our international development, we are looking for an experienced International Administrative Coordinator to support our teams and international projects.
The role is fully remote and covers four main areas:
International Mobility Organisation and follow-up of international business travel
Coordination of flights, hotels, transport and travel arrangements
Management of visa, work permit and immigration-related formalities
Preparation and follow-up of site access requirements and client documentation
Coordination with employees, project teams and external providers
Payroll Administration
Collection and control of timesheets
Review and processing of employee expenses
Preparation of payroll information for external payroll providers
Follow-up of salaries, allowances and payroll-related adjustments
Coordination with Finance and HR regarding payroll matters
Project Invoicing
Preparation and follow-up of project invoicing
Collection and verification of supporting documentation
Coordination with Project Managers regarding hours, expenses and contractual billing elements
Follow-up of invoicing schedules and outstanding information
HR-Administration
Employee onboarding and offboarding
Preparation and follow-up of employment documentation
Maintenance of employee records
Follow-up of absences, holidays and administrative HR matters
Support throughout the employee lifecycle
Profile
Several years of experience in HR administration, payroll support, mobility or a similar coordination role
Professional proficiency in both French and English
Strong organisational skills and attention to detail
Comfortable managing several topics and deadlines simultaneously
Able to work independently in an international and fast-moving environment
Experience in engineering, construction, energy, field services or another project-based indu
📌 International Administrative Coordinator (Madrid)
🏢 ELSIE
📍 Madrid