Job Description:

Purpose of Role

The Executive Assistant & Legal Coordinator plays a critical role in supporting the Pet Nutrition Europe Legal Team by combining executive support and legal operations responsibilities.
This role acts as a key operational partner to the Associate General Counsel and the Legal Team, helping ensure efficient delivery of legal services across Pet Nutrition Europe. The Associate coordinates legal processes, legal reporting – including litigation, manages legal budgets and external counsel administration, facilitates governance and compliance activities, maintains legal knowledge resources, and serves as a trusted point of contact for internal and external stakeholders.
The role requires a highly organized, proactive, and collaborative individual who can manage multiple priorities, drive process excellence, and contribute to the continuous improvement of the Legal function.
Principal Accountabilities

Executive Assistant & Legal Coordination Support

Provide executive and administrative support to the Associate General Counsel.
Manage selected calendar,



travel, communication, and coordination activities as required.
Coordinate team meetings, leadership calls, workshops, and off-site events.
Prepare agendas, track actions, maintain meeting records, and support follow-up activities.
Legal Operations & Process Management

Coordinate legal matters and projects, including stakeholder follow-up, document collection, tracking of actions and reporting obligations.
Coordinate and execute internal legal processes across the region, including litigation reporting.
Drive continuous improvement of legal processes, templates, workflows, and operational efficiencies.
Support implementation of Legal Operations initiatives and technology solutions.
Knowledge Management & Legal Resources

Maintain and continuously improve the Legal team's SharePoint sites, knowledge management, and collaboration platforms.
Develop, maintain and continuously improve legal

📌 Executive Assistant (Madrid)
🏢 Mars, Incorporated And Its Affiliates
📍 Madrid