At

Across Legal , a law firm with offices in Barcelona, Madrid and Valencia, we are continuing to grow and are looking for an

Administration Support & Office Manager

to join our

Madrid office , as part of our Staff team, providing support to the firm’s Partners and professionals. We are looking for an

organised, resourceful and proactive professional

with experience in administrative and support roles, who is comfortable working in a dynamic professional environment and coordinating with different teams. This position plays an important role in the day-to-day operations of the firm, providing support with

administrative management, billing, matter management and documentation , as well as other operational activities. Your responsibilities:

Provide

administrative and operational support to the firm’s Partners and professionals

in their day-to-day activities. Manage the

opening and follow-up of matters , including Partners’ and professionals’ time recording and monitoring, as well as related documentation, proposals, engagement letters and other internal and external documents. Monitor and review the teams’ time entries , working closely with Partners and professionals to ensure matters are properly managed. Support

billing and collection processes , in coordination with the Finance team. Prepare

monitoring reports

on time entries, billing, collections and other information required by Partners and team leaders. Coordinate regular meetings with the teams to review

time entries, matters, billing and collections . Handle

filings and administrative procedures with notaries, registries and other public bodies , both in person and electronically. Work closely with the

rest of the Staff team ,



contributing to the proper implementation of the firm’s internal procedures and deadlines. Ensure the

smooth day-to-day running of the Madrid office , monitoring operational needs and coordinating the purchase and replenishment of office supplies, materials and other necessary resources. Help provide a

professional and welcoming experience for clients and visitors , ensuring they are properly welcomed and assisted at the office. Your profile:

Qualification in Administration, Business Administration

or a related field. At least 3 years of experience

in administrative, professional support or similar roles. Previous experience in a

law firm or other professional services environment

will be highly valued. Good command of Microsoft Office , particularly Word, PowerPoint, Outlook and SharePoint. Advanced Excel skills , with confidence in data management and analysis, report preparation, formulas and advanced functionalities. Familiarity with Artificial Intelligence tools , such as ChatGPT or Claude, and the ability to use them regularly to support and streamline day-to-day work. High level of English ; knowledge of other languages will be valued. Strong

organisational, planning and attention-to-detail skills . Ability to manage multiple tasks and priorities simultaneously while meeting deadlines. Strong communication skills and the ability to work both independently and as part of a team. Discretion and confidentiality ,



particularly important given the sensitive nature of the information handled within a law firm. What we offer:

Permanent, full-time contract. The opportunity to join a

growing, multidisciplinary law firm . Direct and close collaboration with the firm’s

Partners, lawyers and other professionals . A professional, dynamic and collaborative working environment. Adaptable compensation benefits through Cobee:

Meal Vouchers, Transport and Childcare. Office-based position. At Across Legal, we are looking for people who want to get involved in the day-to-day life of the firm and contribute to helping our teams work in an agile, organised and efficient way. The personal data provided in your application and during the recruitment process will be processed by Across Legal, S.L.P., acting as Data Controller. By submitting your CV, you consent to the processing of your personal data for the purpose of assessing your application and considering you as a candidate for the position. Your personal data will be treated confidentially and will only be used in connection with the recruitment process for the selected vacancy. Your personal data will be deleted after three months of inactivity, in accordance with the GDPR and applicable personal data protection legislation. If you wish to exercise your rights of access, rectification, erasure, data portability or objection in relation to your personal data, you may do so by contacting [email protected], in accordance with the GDPR. For further information, please visit https://acrosslegal.com/politica-de-privacidad/ By submitting your application, you confirm that you have read and understood this privacy notice and agree to the processing of your personal data as described above.

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📌 ADMIN SUPPORT & OFFICE MANAGER (Madrid)
🏢 Across Legal
📍 Madrid