The Workplace Services Coordinator is responsible for delivering outstanding service-oriented support to our Madrid office. You will have a varied remit working across a number of areas and in conjunction with employees, visitors and clients to ensure the efficient coordination of office operations.
Please submit your CV in English.
Office Management
Responsible for the day-to-day operations of the Madrid office to ensure the office runs smoothly and efficiently
First point of contact for employees, liaising with IT, Finance, HR and other internal teams as required
Act as the key point of contact for office-related vendors, maintaining all relevant documentation and processing payments when required, ensuring adherence to Finance processes
Create and manage a positive working relationship with the building management team, promptly addressing any issues to ensure a comfortable working environment
Monitor and manage access cards for employees, in line with building policies
Work with ETS (IT) to ensure laptops, desk equipment and mobile phones are working effectively




Support the onboarding of new starters, assist with leavers and movers including office set-up and orientation
Support lease management for the office, tracking key deadlines and connecting all decision makers
Work closely with our third-party Health and Safety service provider to ensure compliance with Spanish occupational risk legislation
Maintain a clean and safe environment in line with company policies and business objectives
Support company environmental initiatives by tracking and recording required information for the Madrid office, such as Green House Gas emissions and Plastic Free Month
Collaborate with the Integral Workplace Services team to share best practices and contribute to improved processes across office operations
Meeting and Event Management
Work with the Madrid Social and Wellbeing Committee to plan internal employee events, such as the annual party, office dinners or Lunch and Learns

📌 Office Coordinator (Madrid)
🏢 Control Risks
📍 Madrid