Our partner is looking for a Finance & Administrative Operations Coordinator based in Spain.on finance and business operations role supporting a growing small business in a fast-moving environment.
You will combine accounts receivable, reconciliation, bookkeeping support, payroll coordination, and administrative operations.
The role requires strong practical experience with QuickBooks Desktop, payment follow-up, financial records, and Excel-based reporting.
AccountabilitiesManage weekly accounts receivable aging reviews, identify overdue balances, and proactively follow up on outstanding customer payments.Coordinate with receivables, collections, bookkeeping, and client contacts to resolve payment exceptions, unapplied credits, aging items, and open balances.Monitor deposits from checks, cash, and money orders collected by field staff and reconcile expected customer payments against bank and accounting records.Use billing platforms such as Service Channel and related systems to monitor billing exceptions and payment issues.Prepare Excel?based reports, reconciliations,



financial trackers, and other operational reports.Gather receipts and supporting documentation for business expenses, including fuel, supplies, maintenance, uniforms, vehicle costs, vendor purchases, and other card activity.Coordinate with the bookkeeping team by answering questions, gathering source documents, tracking outstanding requests, and ensuring documentation is delivered promptly.Prepare payroll support information, including commissions, additional pay items, reimbursements, pay?hire payroll information and maintain organized payroll?Support inventory and receipt management, office supply ordering, and fleet?Prepare and route client?Provide additional finance, administrative, and operational support as required within the agreed scope of work.Experience reconciling customer payments, deposits, bank activity, and accounting records.Background in financial administration, bookkeeping, accounti

📌 Finance & Administrative Operations Coordinator (España)
🏢 Jobgether
📍 España