Who we areHelsing is a defence AI company.
As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI.
We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers.The roleAs Workplace Manager in Barcelona, you will be responsible for the day-to-day operations of our local office, ensuring it runs smoothly, safely, and to a high standard.
Working closely with local leadership and integral workplace teams, you will coordinate external vendors, manage facilities, and deliver an inclusive, welcoming environment where people can do their best work.
You will be the operational backbone of the Barcelona office, the person employees and visitors rely on to keep everything running well.The day-to-dayCoordinate and oversee all local vendors and suppliers, including cleaning, catering, security, and maintenance, holding partners accountable to agreed SLAs and ensuring consistent quality of serviceManage day-to-day facilities operations,



including troubleshooting facility issues, maintaining safety standards, and ensuring the office is a functional, welcoming environment at all timesSupport health, safety, and compliance requirements under Spanish occupational health and safety regulations (PRL/LPRL), coordinating risk assessments, emergency procedures, and liaison with local safety representativesTrack and report on the Barcelona workplace budget, processing invoices, monitoring spend against agreed allocations, and flagging variances to the relevant stakeholdersCoordinate local workplace events and cultural moments, including team breakfasts, after-work socials, and local celebrations, working alongside HR and local leadership to deliver a consistent, positive employee experienceYou should apply if youHave operated with full ownership of a workplace or office environment, managing vendors, suppliers, and facilities to a consistently high standar

📌 Barcelona Office Operations Lead (España)
🏢 Helsing
📍 España