Graduate Program - Office Management & Executive Support Barcelona, B, ES Provide support as Graduate Assistant to the EA of the Chief Consumer & AI Acceleration and Team. Executive Calendar Management * Support the EA with Managing and coordinating the Chief C & AI Acceleration's complex calendar, prioritizing meetings, business reviews, strategic initiatives, travel, and key deadlines. * Ensure seamless coordination of internal and external meetings across multiple time zones. * Anticipate scheduling conflicts and proactively optimize the executive agenda under the guidance of the EA. Travel Management * Support the EA Coordinate flights, accommodation, transportation and travel logistics for the Chief C & AI Acceleration. * Support the EA prepare and process travel expenses in accordance with company policies. Team & Meeting Coordination * Support the team based in Barcelona with room bookings, catering requirements, gifts for suppliers and any adhoc requests. Events & Offsite Organization * Support the EA with organiszing town halls,



workshops and offsite events for the Consumer organization. * Welcome visitors and ensure an outstanding executive experience. Greet visitors on behalf of the team and ensure meeting room set up is seamless. * Support the Chief C & AI AccelerationOffice with requests whilst she is in the Barcelona office. Ensure her office s booked out on the days she is there. Occasional coffee and lunch runs for the Chief C & AI AccelerationOffice. Ad hoc requests from the Chief C & AI AccelerationOffice. Budget & Purchase Order Management * Support budget administration for the Consumer organization under the guidance of the EA. * Raise Purchase Orders (POs), monitor invoices, follow up on payments and coordinate with Finance to resolve any issues under the guidance of the EA. Office Administration * Coordinate office requirements and ensure the executive office operates efficiently. * Manage office supplies and anticipate administrative needs. *

📌 Graduate Program (Cataluña)
🏢 Puig
📍 Cataluña