Context And Mission

The Life Sciences Department () is composed of 6 research groups and 5 technical units covering the main areas of Computational Biology and bioinformatics, including genome analysis and annotation structural bioinformatics, network biology and text mining. The Department hosts the coordination and technical nodes of the Spanish National Bioinformatics Institute (INB-ISCIII) node of ELIXIR. Overall, the department has as a common goal the technical, computational and scientific challenges in the field of Personalized Medicine.
The mission of this role is to give assistance to the Group Leaders and staff, as well as facilitate the logistic issues of the researchers. The selected candidate will work within the Life Sciences Department but will also work in coordination with the central administration department.

Key Duties
- Department Administration: Implement, write, and update departmental procedures and follow-up documentation (handbooks, checklists, file management), maintain internal mailing lists, and assist with publication updates on the website.




- Onboarding/Offboarding: Assist with onboarding, and offboarding workflows, including welcome communications, hotdesk management, resource allocation (laptops, equipment re-assignment).
- Financial & HR Monitoring: Support HR and finance tracking for departmental groups, participating in follow-up meetings with Group Leaders.
- Travel Management: Manage complete travel logistics (flights, reservations, conference registrations) and financial closure in SAP for PIs and invited guests/speakers.
- Event & Visitor Coordination: Organize Department seminars, workshops, and project meetings, including speaker logistics and visitor reception management.
- Office & Space Management: Handle day-to-day office needs, including office supplies and internal administrative requests.

Requirements
- Education
- University degree level or equivalent professional experience.
- Essential Knowledge and Professiona

📌 Life Sciences Department Assistant (Barcelona)
🏢 Barcelona Supercomputing Center
📍 Barcelona