The GBS Administrative Assistant plays a key role in ensuring a well-organized, highly efficient, and positive working environment. Acting as the organizational backbone for the GBS team, this position supports the department on a day-to-day basis and contributes to ongoing process improvement and operational excellence.
Key Responsibilities
- Provide day-to-day administrative support for the GBS team.
- Coordinate calendars, meetings, rooms, visitors, and internal logistics.
- Act as a point of contact for internal stakeholders on administrative topics.
- Support onboarding activities (accesses, documentation, coordination with HR/IT).
- Manage documentation, filing, and internal records.
- Coordinate with internal departments (Finance, HR, Procurement, Facilities).
- Support day-to-day office needs by managing supplies (e.g., coffee machine, shared materials) and ensure the office is properly equipped so the team can work comfortably.
- Support purchase orders, invoices, and follow-ups with finance teams.
- Prepare simple reports, lists, and presentations when required.




- Actively contribute to a well-organized, efficient team environment by identifying and supporting process improvements and best practices.
- Support simple finance tasks (e.g., invoice checks and data entry).
- Vocational training or a degree in Administration/Business, with experience in operations or administrative support in a corporate/international environment.
- Strong organization, coordination and multitasking skills; proactive, service‑oriented, able to prioritize and work independently while collaborating effectively.
- MS Office (Outlook, Excel, Word) is a MUST; SAP is a PLUS.
- Fluent Spanish and English; strong communication with stakeholders

Key Competencies
- Adaptability and teamwork: thrives in a fast-paced, multicultural environment and collaborates cross-functionally
- Strong organizational and time management skills
- Problem-solving and solution-oriented mindset

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📌 Finance Operations Assistant (Cataluña)
🏢 Syntegon Technology
📍 Cataluña