Graduate Program - Office Management & Executive Support
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Barcelona, B, ES

Provide support as Graduate Assistant to the EA of the Chief Consumer & AI Acceleration and Team.

Executive Calendar Management

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- Support the EA with Managing and coordinating the Chief C & AI Acceleration's complex calendar, prioritizing meetings, business reviews, strategic initiatives, travel, and key deadlines.

- Ensure seamless coordination of internal and external meetings across multiple time zones.

- Anticipate scheduling conflicts and proactively optimize the executive agenda under the guidance of the EA.

Travel Management

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- Support the EA Coordinate flights, accommodation, transportation and travel logistics for the Chief C & AI Acceleration.

- Support the EA prepare and process travel expenses in accordance with company policies.

Team & Meeting Coordination

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- Support the team based in Barcelona with room bookings, catering requirements, gifts for suppliers and any adhoc requests.

Events & Offsite Organization

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- Support the EA with organiszing town halls, workshops and offsite events for the Consumer organization.

- Welcome visitors and ensure an outstanding executive experience. Greet visitors on behalf of the team and ensure meeting room set up is seamless.

- Support the Chief C & AI AccelerationOffice with requests whilst she is in the Barcelona office. Ensure her office s booked out on the days she is there. Occasional coffee and lunch runs for the Chief C & AI AccelerationOffice. Ad hoc requests from the Chief C & AI AccelerationOffice.

Budget & Purchase Order Management

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- Support budget administration for the Consumer organization under the guidance of the EA.

- Raise Purchase Orders (POs), monitor invoices,



follow up on payments and coordinate with Finance to resolve any issues under the guidance of the EA.

Office Administration

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- Coordinate office requirements and ensure the executive office operates efficiently.

- Manage office supplies and anticipate administrative needs.

- Coordinate with IT and Facilities to ensure all executive tools and workspaces function effectively.

Administrative Support

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- Coordinate document approvals, signature collection and administrative processes requiring executive review.

- Maintain confidential files and documentation with the highest level of discretion.

Experience

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- Previous entry level of experience as an Executive Assistant supporting C-level executives or senior leadership in an international environment.

- Previous experience supporting commercial, growth, marketing or business leadership teams is highly desirable.

Education

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- University degree.

- Additional certification as an Executive or Personal Assistant is considered a plus.

Languages

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- Fluent English (written and spoken).

- Spanish is a strong advantage.

- Outstanding organizational and planning skills.

- Strong ability to prioritize and manage multiple priorities simultaneously.

- High level of confidentiality, integrity and discretion.

- Excellent communication and interpersonal skills.

- Proactive mindset with strong problem-solving capabilities.

- Attention to detail and commitment to excellence.

- Ability to work independently in a fast-paced and international environment.

- Flexibility and adaptability to changing business priorities.

Technical Skills

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- Advanced knowledge of Microsoft Office, particularly PowerPoint, Excel and Outlook.

- Experience with SAP, Concur and collaboration tools (Microsoft Teams, SharePoint, etc.) is an advantage. xqbhyrx

- Financial acumen for budget tracking and expense management is desirable.

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📌 Graduate Program - Office Management & Executive Support (Barcelona)
🏢 Puig
📍 Barcelona