At Across Legal, a law firm with offices in Barcelona, Madrid and Valencia, we are continuing to grow and are looking for an Administration Support & Office Manager to join our Madrid office, as part of our Staff team, providing support to the firm’s Partners and professionals.

We are looking for an organised, resourceful and proactive professional with experience in administrative and support roles, who is comfortable working in a dynamic professional environment and coordinating with different teams.

This position plays an important role in the day-to-day operations of the firm, providing support with administrative management, billing, matter management and documentation, as well as other operational activities.

Your responsibilities:

- Provide administrative and operational support to the firm’s Partners and professionals in their day-to-day activities.
- Manage the opening and follow-up of matters, including Partners’ and professionals’ time recording and monitoring, as well as related documentation, proposals, engagement letters and other internal and external documents.
- Monitor and review the teams’ time entries, working closely with Partners and professionals to ensure matters are properly managed.
- Support billing and collection processes, in coordination with the Finance team.
- Prepare monitoring reports on time entries, billing, collections and other information required by Partners and team leaders.
- Coordinate regular meetings with the teams to review time entries, matters, billing and collections.
- Handle filings and administrative procedures with notaries, registries and other public bodies, both in person and electronically.
- Work closely with the rest of the Staff team, contributing to the proper implementation of the firm’s internal procedures and deadlines.




- Ensure the smooth day-to-day running of the Madrid office, monitoring operational needs and coordinating the purchase and replenishment of office supplies, materials and other necessary resources.
- Help provide a professional and welcoming experience for clients and visitors, ensuring they are properly welcomed and assisted at the office.

Your profile:

- Qualification in Administration, Business Administration or a related field.
- At least 3 years of experience in administrative, professional support or similar roles.
- Previous experience in a law firm or other professional services environment will be highly valued.
- Good command of Microsoft Office, particularly Word, PowerPoint, Outlook and SharePoint.
- Advanced Excel skills, with confidence in data management and analysis, report preparation, formulas and advanced functionalities.
- Familiarity with Artificial Intelligence tools, such as ChatGPT or Claude, and the ability to use them regularly to support and streamline day-to-day work.
- High level of English; knowledge of other languages will be valued.
- Strong organisational, planning and attention-to-detail skills.
- Ability to manage multiple tasks and priorities simultaneously while meeting deadlines.
- Strong communication skills and the ability to work both independently and as part of a team.
- Discretion and confidentiality, particularly important given the sensitive nature of the information handled within a law firm.

What we offer:

- Permanent,



full-time contract.
- The opportunity to join a growing, multidisciplinary law firm.
- Direct and close collaboration with the firm’s Partners, lawyers and other professionals.
- A professional, dynamic and collaborative working environment.
- Versátil compensation benefits through Cobee: Meal Vouchers, Transport and Childcare.
- Office-based position.

Would you like to join us?

At Across Legal, we are looking for people who want to get involved in the day-to-day life of the firm and contribute to helping our teams work in an agile, organised and efficient way.

If you believe your profile is a good fit for this position, we would be delighted to hear from you.

The personal data provided in your application and during the recruitment process will be processed by Across Legal, S.L.P., acting as Data Controller.

By submitting your CV, you consent to the processing of your personal data for the purpose of assessing your application and considering you as a candidate for the position. Your personal data will be treated confidentially and will only be used in connection with the recruitment process for the selected vacancy.

Your personal data will be deleted after three months of inactivity, in accordance with the GDPR and applicable personal data protection legislation.

If you wish to exercise your rights of access, rectification, erasure, data portability or objection in relation to your personal data, you may do so by contacting [email protected], in accordance with the GDPR.

For further information, please visit https://acrosslegal.com/politica-de-privacidad/

By submitting your application, you confirm that you have read and understood this privacy notice and agree to the processing of your personal data as described above.

📌 ADMIN SUPPORT & OFFICE MANAGER (Madrid)
🏢 Across Legal
📍 Madrid