Alhambra is a boutique business consulting firm specialized in transportation and infrastructure, working alongside the top players in the industry (operators, infrastructure developers, investors, etc.). Our team is led by industry experts with a blend of strategy, commercial, technical and financial background and more than 25 years in consulting.

Areas of expertise of Alhambra:

- Aviation: Airports, Airlines, Ground Handling, CAA, AN.
- Maritime: Port terminals, Port Authorities, Shipping Lines, Marinas and Cruises
- Railways: High-speed railway, Dry Ports, Railway authorities, Rail freight companies
- Roads and Urban Mobility: Highways, Interurban roads, Buses and Metro
- Logistics and Supply Chain: Logistics Zones, Warehousing, Industrial goods, SCM
- Social Infrastructure: Municipal Services, Healthcare, Energy, Government sector

Advisory services provided by Alhambra’s team:

- Strategy and business development
- Planning and design
- Operations
- PPPs and Transactions
- Innovation and development
- Data analytics and reporting tools

Offices:

- Dubai
- Barcelona
- Madrid
- Riyadh

The Role We are looking for an Administrative Support professional to join our Madrid team and provide administrative and operational support in an international consulting environment.

The role will initially provide temporary maternity cover for the CEO’s Executive Assistant, before transitioning into a permanent people-related administration, office operations, and general business support, with exposure to senior management and multiple areas of the company.

Key Responsibilities

Executive & Business Support – Temporary Maternity Cover

- Provide day-to-day administrative and organisational support to the CEO
- Manage calendars, meetings, travel arrangements, expenses,



and other executive support activities to the CEO
- Support business development activities, events, client meetings, and related administrative tasks
- Assist with contact management, documentation, and other ad-hoc requests

Office Management Support - Permanent Responsibilities

- Coordinate office supplies, office-related suppliers, facilities and general administrative requirements
- Provide administrative support for travel arrangements and other internal logistical needs
- Support the organisation and coordination of corporate events and other internal initiatives

People & HR Administration – Permanent Responsibilities

- Support employee onboarding and offboarding processes and maintain accurate employee records
- Coordinate employee documentation, benefits, training, leave requests, and other people-related administrative processes
- Provide day-to-day administrative support to employees and the HR team in Spain
- Support recruitment coordination, including interview scheduling and university-related activities.
- Maintain HR documentation and ensure information is kept up to date

Operations Support_Permanent Responsibilities

- Provide coordination and support for operational matters, including supplier relationship management, contract administration, insurance policies and related documentation
- Support the preparation of proposals, client portal registrations,



corporate documentation and other business administration activities
- Coordinate the signature and submission of proposals, including the collection and preparation of certificates and other required supporting documentation
- Manage Alambra’squalification processes as supplier, including the preparation and submission of required corporate information and documentation
- Manage company registrations on public and private client portals, including profile maintenance and regular document updates
- Monitor project references and maintain accurate and up-to-date reference files for use in proposals, tenders and client requests

Requirements:

- Bachelor’s degree in Business Administration, Management, Human Resources, or a related field
- 3–5 years of relevant professional experience in administration, HR administration, office management, executive support or a similar role
- Fluent Spanish and strong professional English
- Based in Madrid
- Part-time – 25 hours/week, Monday to Friday, 9:00 AM – 2:00 PM
- Ability and willingness to travel abroad when required, including all the offices

Technical skills

- Excellent organisational and time-management skills
- Strong attention to detail and ability to manage confidential information
- Proactive approach with the ability to anticipate needs and follow up without constant supervision
- Ability to manage multiple priorities and work effectively in a fast-paced international environment
- Strong written and verbal communication skills
- Excellent command of Microsoft Office, particularly Outlook, Word and Excel
- High level of discretion, professionalism and reliability

More about us at https://alhambraadvisors.com/

📌 Administrative Support – Part Time (Madrid)
🏢 Alhambra Infrastructure Advisors
📍 Madrid