Our client, a well known international Executive Search firm, is currently seeking a highly capable Bilingual Executive Assistant to support Consultants and their respective search assignments.

The responsibilities (among others) will include:

- Own all administration of the search mandates for consultants
- Manage diaries across time zones, schedule meetings and interviews
- Coordinate complex meetings and interviews (Board level individuals, Presidents, C-Suite and relevant stakeholders)
- Act as key point of contact for all administrative needs during entire process
- Assist with preparation of high quality executive reports and client deliverables in English and Spanish
- Assist with preparation of engagement letters, NDA or necessary documentation
- Project management: Track ongoing projects and mandates from initial contact to completion, ensure CRM updated accordingly
- Knowledge management: Maintain CRM and ensure all updates are registered in a timely manner
- File and compile necessary candidate documentation and information for references/background checks etc.
- Process consultant expenses, manage client invoicing support with any necessary financial reporting and follow up on unpaid invoices (coordinate with finance team)
- Collaborate closely with wider team to ensure consistent service standard
- Receiving visitors for high profile meetings
- Gatekeeping and international call filtering
- Ad hoc support

Candidates communicate with a bilingual level of English/Spanish, hold a relevant University degree and handle standard Tech with ease (Office, GSuite, Zoom, Slack). AI prompt curiosity/literacy valued.



It is essential that candidates hold a minimum of 5-6 of experience supporting a senior principal in a professional services environment. Executive Search and Management Consulting experience will be considered favourably.

The chosen candidate will be highly organised and able to anticipate requirements rather than solely respond to them. They will be able to manage competing priorities whilst also consistently delivering quality work during peak work periods. It’s essential the chosen candidate is able to manage sensitive information with absolute discretion.

Location: Madrid

Salary: Circa €40,000 - €45,000 Bonus Benefits

Timetable: 09.00 – 18.00 Full time

WFH - one day per week (Friday) once trial period complete

Incorporation: Q4 2026

Contract: Permanent (subject to established trial period)

Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.

VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.

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distributed or used externally without prior written consent.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.

Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.

Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.

Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.

📌 Bilingual Executive Assistant (Madrid)
🏢 Victoria Selection u0026amp; Search
📍 Madrid