VSL is an international specialist contractor and a global leader in post-tensioning, specialised construction methods and related engineering solutions .

With a strong international presence, VSL provides expertise throughout the entire lifecycle of major infrastructure and construction projects, from engineering and construction to repair, strengthening and preservation.

Our projects span transport infrastructure, buildings and energy facilities , including bridges, tunnels and retaining structures.

VSL is part of Bouygues Construction , one of the world's leading construction groups, offering an international, multicultural and dynamic working environment .

The Opportunity

We are looking for a highly organised, proactive and discreet Executive Personal Assistant to provide direct support to a senior executive.

This is a key role requiring excellent organisational skills, sound judgement and a high level of professionalism , with responsibility for coordinating the executive's professional agenda and supporting the smooth running of their day-to-day activities.

The adecuado candidate will be a confident and solution-oriented professional who is comfortable working independently, managing competing priorities and interacting with senior stakeholders, colleagues, clients and external partners.

Above all, we are looking for someone who can anticipate needs, take initiative and make things happen .

Key Responsibilities

- Manage and proactively coordinate the executive's calendar, agenda and appointments , ensuring priorities are effectively managed.
- Organise and coordinate internal and external meetings , both in person and virtually, including invitations, logistics and follow-up.
- Arrange and manage business travel , including flights, accommodation, transfers, restaurants and other reservations.
- Prepare meeting agendas, presentations, documentation and supporting materials .
- Manage, prioritise and follow up on emails and professional correspondence .
- Draft,



review and coordinate documents and communications in Spanish and English .
- Act as a professional point of contact for internal teams, clients, suppliers and external stakeholders .
- Monitor and follow up on expenses, invoices and expense reports .
- Track actions, deadlines, commitments and outstanding matters , ensuring timely follow-up.
- Coordinate corporate events, business meetings and other executive activities .
- Provide high-quality administrative and organisational support as required.
- Handle sensitive and confidential information with the highest standards of discretion, integrity and professionalism .
- Anticipate the executive's needs and proactively identify solutions to ensure an efficient and well-organised working environment.

Requirements

- 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, Management Assistant or in a similar position.
- Fluent or advanced English , both written and spoken. C1 level or above will be highly valued.
- Advanced proficiency in Microsoft 365 , particularly: Microsoft Outlook; Microsoft Word; Microsoft Excel; Microsoft PowerPoint; Microsoft Teams; Microsoft SharePoint and Microsoft OneDrive.
- Excellent organisation and time-management skills .
- Proven ability to manage multiple priorities and deadlines effectively.
- Strong sense of responsibility, initiative and autonomy .
- Excellent communication and interpersonal skills .
- Outstanding attention to detail and a proactive, hands-on approach .
- High level of discretion, confidentiality and professionalism .
- Availability to work part-time in Barcelona .





Desirable Skills & Experience

- Previous experience in an international or multinational company .
- Experience providing direct support to senior executives or management teams .
- Experience managing complex and frequently changing calendars and schedules .
- Previous experience organising international business travel and corporate events .
- Knowledge of additional languages .
- Flexibility and the ability to adapt quickly to changing business priorities .
- Driving licence and willingness to travel locally when required.

Employment Conditions

- Contract: Permanent, part-time employment.
- Working hours: 25 hours per week.
- Working schedule: Morning shift.
- Location: Barcelona, with the possibility of one remote-working day per week .
- Salary: Competitive salary, depending on experience and qualifications.
- Start date: Immediate availability preferred.

What We Offer Joining VSL means becoming part of a leading international group where you will have the opportunity to work in a professional, multicultural and collaborative environment.

We are committed to creating an environment where our people can develop their skills, take on new challenges and grow professionally .

Our culture is built around the values of Trust, Teamwork, Simplicity and Pioneering Spirit , together with a strong commitment to Safety, Diversity and Environmental responsibility .

This position offers the opportunity to work closely with senior management, gain exposure to an international business environment and play a key role in ensuring the effective organisation of executive activities.

If you are organised, proactive, discreet and enjoy working in a fast-paced international environment, we would love to hear from you.

Join VSL Construction Systems and help us build the future.

If you are interested in this opportunity, apply now or share this position with someone who could be a great fit for the role.

📌 EXECUTIVE PERSONAL ASSISTANT – BARCELONA - Part-Time (L'Hospitalet de Llobregat)
🏢 VSL Construction Systems - España
📍 L'Hospitalet de Llobregat