Specific Duties And ResponsibilitiesProject coordination and administrationSupport the day-to-day administration and coordination of the Harmony HR workstream.Organise meetings, workshops, interviews, demonstrations, and consultation sessions.Coordinate meeting invitations, agendas, supporting documentation, logistics, attendance tracking and follow-up activities, including minutes and action items.Monitor action completion and follow up with action owner on outstanding tasks.Maintain contact lists and stakeholder distribution groups.Documentation and project records managementManage the HR workstream SharePoint site and document repositories.Ensure project documents are correctly named, version controlled, filed and archived.Assist in capturing lessons learned and knowledge-transfer documentation throughout the project lifecycle.Governance, reporting and tracking supportAssist with monitoring progress against HR workstream plans and milestones.Support the preparation of dashboards,



status reports and progress updates.Assist in preparing materials for Steering Committee meetings and project reviews.Compile information requested from HR stakeholders, workstream members and project leadership.Stakeholder and regional coordination supportCoordinate engagement with HR colleagues across headquarters, regions and country offices.Consolidate feedback received from regional HR teams and project participants.Assist the HR business owner in coordinating communications with HR focal points, core system users, and subject matter experts.HR system selection and procurement supportSupport administration of Requests for Information (RFI), Requests for Proposal (RFP) and vendor evaluation processes.Compile evaluation documentation and stakeholder feedback.Maintain records of vendor communications and project procurement documents.Support document preparation for procurement reviews and decision‑making processes.Data migration and testing coordination supportSupport and coordinate d

📌 Hris Project Assistant (Madrid)
🏢 IUCN World Commission on Environmental Law
📍 Madrid