Job Description:Purpose of RoleThe Executive Assistant & Legal Coordinator plays a critical role in supporting the Pet Nutrition Europe Legal Team by combining executive support and legal operations responsibilities.This role acts as a key operational partner to the Associate General Counsel and the Legal Team, helping ensure efficient delivery of legal services across Pet Nutrition Europe. The Associate coordinates legal processes, legal reporting – including litigation, manages legal budgets and external counsel administration, facilitates governance and compliance activities, maintains legal knowledge resources, and serves as a trusted point of contact for internal and external stakeholders.The role requires a highly organized, proactive, and collaborative individual who can manage multiple priorities, drive process excellence, and contribute to the continuous improvement of the Legal function.Principal AccountabilitiesExecutive Assistant & Legal Coordination Support- Provide executive and administrative support to the Associate General Counsel.- Manage selected calendar, travel, communication, and coordination activities as required.- Coordinate team meetings, leadership calls, workshops, and off-site events.- Prepare agendas, track actions, maintain meeting records, and support follow-up activities.Legal Operations & Process Management- Coordinate legal matters and projects, including stakeholder follow-up, document collection, tracking of actions and reporting obligations.- Coordinate and execute internal legal processes across the region, including litigation reporting.- Drive continuous improvement of legal processes, templates, workflows, and operational efficiencies.- Support implementation of Legal Operations initiatives and technology solutions.Knowledge Management & Legal Resources- Maintain and continuously improve the Legal team's SharePoint sites,



knowledge management, and collaboration platforms.- Develop, maintain and continuously improve legal playbooks, templates, guidance documents and training materials to support efficient self-service by business stakeholders.- Support the development and maintenance of self-service legal resources.- Support adoption of legal technology, automation and AI-enabled knowledge management solutions.Budget & External Counsel Management- Coordinate legal budget administration- Pro-active monitoring and follow-through of external counsel budget- Support accruals and forecasting activities.- Coordinate interactions and administrative processes with external law firms.Compliance & Ethics- Maintain documentation and reporting related to compliance initiatives.- Partner with Legal and Compliance teams to support ethics and compliance programs and communications.Supporting Competencies- Integrity & Trust- Planning & Organizing- Priority Setting- Action Orientation- Continuous Improvement- CommunicationKey Functional Skills & KnowledgeExecutive Support & Coordination- Strong organizational and planning skills- Ability to manage multiple priorities and stakeholders- Excellent written and verbal communication skills in English- High attention to detail and proactive follow-throughStakeholder Management & Collaboration- Stakeholder Management & CollaborationDigital & Collaboration Tools- Strong proficiency in Microsoft 365,



SharePoint and collaboration platforms- Ability to adopt and leverage new technologies and toolsLegal Operations & Business Support- Understanding of legal, compliance or governance processes- Experience coordinating projects, budgets, reporting and external vendors- Ability to handle confidential information, exercise sound judgment, and demonstrate sensitivity to legal and compliance matters- Strong attention to detail and ability to identify, escalation and follow through on legal and business risks appropriatelyKey Experiences- 1-2 years of experience in legal operations, legal coordination, executive support, compliance, governance, project management or similar corporate functions.- Experience coordinating multiple stakeholders, projects and competing priorities in a fast-paced international environment.- Experience supporting legal, compliance, governance or other corporate functions through process management, reporting and operational support.- Experience managing budgets, invoices, external vendors or professional services providers is desirable.- Strong proficiency with Microsoft 365, SharePoint and collaboration technologies.Desired Education- Degree in Law, Legal Studies, Business Law, or a related field preferred.- Equivalent professional experience will also be considered.- Additional qualifications or experience in legal operations, compliance, governance, contract management or project management are advantageous.At Mars, we are guided by our Five Principles: Quality, Responsibility, Mutuality, Efficiency, and Freedom. We are looking for an associate who demonstrates integrity, collaboration, curiosity, ownership, and a passion for continuous improvement while helping the Legal Team deliver practical, business-focused legal support across Pet Nutrition Europe.#J-18808-Ljbffr

📌 Executive Assistant & Legal Coordinator (Barcelona)
🏢 Mars, Incorporated And Its Affiliates
📍 Barcelona