Graduate Program - Office Management & Executive SupportBarcelona, B, ESProvide support as Graduate Assistant to the EA of the Chief Consumer & AI Acceleration and Team.Executive Calendar Management- Support the EA with Managing and coordinating the Chief C & AI Acceleration's complex calendar, prioritizing meetings, business reviews, strategic initiatives, travel, and key deadlines.- Ensure seamless coordination of internal and external meetings across multiple time zones.- Anticipate scheduling conflicts and proactively optimize the executive agenda under the guidance of the EA.Travel Management- Support the EA Coordinate flights, accommodation, transportation and travel logistics for the Chief C & AI Acceleration.- Support the EA prepare and process travel expenses in accordance with company policies.Team & Meeting Coordination- Support the team based in Barcelona with room bookings, catering requirements, gifts for suppliers and any adhoc requests.Events & Offsite Organization- Support the EA with organiszing town halls,



workshops and offsite events for the Consumer organization.- Welcome visitors and ensure an outstanding executive experience. Greet visitors on behalf of the team and ensure meeting room set up is seamless.- Support the Chief C & AI AccelerationOffice with requests whilst she is in the Barcelona office. Ensure her office s booked out on the days she is there. Occasional coffee and lunch runs for the Chief C & AI AccelerationOffice. Ad hoc requests from the Chief C & AI AccelerationOffice.Budget & Purchase Order Management- Support budget administration for the Consumer organization under the guidance of the EA.- Raise Purchase Orders (POs), monitor invoices, follow up on payments and coordinate with Finance to resolve any issues under the guidance of the EA.Office Administration- Coordinate office requirements and ensure the executive office operates efficiently.- Manage office supplies and anticipate administrative needs.- Coordinate with IT an

📌 Graduate Program (Barcelona)
🏢 Puig
📍 Barcelona