At Across Legal, a law firm with offices in Barcelona, Madrid and Valencia, we are continuing to grow and are looking for an Administration Support & Office Manager to join our Madrid office, as part of our Staff team, providing support to the firm’s Partners and professionals.

We are looking for an organised, resourceful and proactive professional with experience in administrative and support roles, who is comfortable working in a dynamic professional environment and coordinating with different teams.

This position plays an important role in the day-to-day operations of the firm, providing support with administrative management, billing, matter management and documentation, as well as other operational activities.

Your responsibilities:
• Provide administrative and operational support to the firm’s Partners and professionals in their day-to-day activities.
• Manage the opening and follow-up of matters, including Partners’ and professionals’ time recording and monitoring, as well as related documentation, proposals, engagement letters and other internal and external documents.




• Monitor and review the teams’ time entries, working closely with Partners and professionals to ensure matters are properly managed.
• Support billing and collection processes, in coordination with the Finance team.
• Prepare monitoring reports on time entries, billing, collections and other information required by Partners and team leaders.
• Coordinate regular meetings with the teams to review time entries, matters, billing and collections.
• Handle filings and administrative procedures with notaries, registries and other public bodies, both in person and electronically.
• Work closely with the rest of the Staff team, contributing to the proper implementation of the firm’s internal procedures and deadlines.
• Ensure the smooth day-to-day running of the Madrid office, monitoring operational needs and coordinating the purchase and replenishment of office supplies, materials and other neces

📌 ADMIN SUPPORT (Madrid)
🏢 Across Legal
📍 Madrid