The Office Support Assistant and Receptionist will support the smooth day-to-day operation of the office and provide general administrative support to different departments. As the first point of contact for visitors, employees, suppliers and external partners, you will combine reception duties, office management and administrative coordination to maintain an efficient, professional and well-organised working environment.
Success in this role will come through efficient office operations, timely support to employees, an excellent visitor experience, effective administrative processes and strong coordination across the business.
Support office management• Ensure the smooth day-to-day operation of the office facilities.
• Manage office and kitchen supplies, including stock monitoring and replenishment.
• Coordinate with the landlord or building management, cleaning services and maintenance providers.
• Organise catering and support office events, meetings and workshops.
• Oversee meeting room availability and workspace organisation.
• Support compliance with workplace health,



safety and wellbeing requirements.

Provide general administrative support• Prepare documents, presentations and internal communications.
• Manage filing systems, documentation and administrative records.
• Support contract administration and signature processes.
• Coordinate business travel, meetings and logistical requirements.
• Prepare meeting minutes and follow up on action items when required.
• Maintain databases, distribution lists and internal tracking tools.
• Support general communications addressed to all employees.

Support finance and procurement activities• Process invoices and related supporting documentation.
• Support purchase orders and supplier administration.
• Assist with the registration of new suppliers.
• Coordinate payment documentation, expense records and administrative financial records.
• Act as a liaison with internal Finance teams and external suppliers when requir

📌 Office Support Assistant (España)
🏢 Shionogi
📍 España