Graduate Program - Office Management & Executive Support Barcelona, B, ES
Provide support as Graduate Assistant to the EA of the Chief Consumer & AI Acceleration and Team.
Executive Calendar Management
Support the EA with Managing and coordinating the Chief C & AI Acceleration's complex calendar, prioritizing meetings, business reviews, strategic initiatives, travel, and key deadlines.
Ensure seamless coordination of internal and external meetings across multiple time zones.
Anticipate scheduling conflicts and proactively optimize the executive agenda under the guidance of the EA.
Travel Management
Support the EA Coordinate flights, accommodation, transportation and travel logistics for the Chief C & AI Acceleration.
Support the EA prepare and process travel expenses in accordance with company policies.
Team & Meeting Coordination
Support the team based in Barcelona with room bookings, catering requirements, gifts for suppliers and any adhoc requests.
Events & Offsite Organization
Support the EA with organiszing town halls,



workshops and offsite events for the Consumer organization.
Welcome visitors and ensure an outstanding executive experience. Greet visitors on behalf of the team and ensure meeting room set up is seamless.
Support the Chief C & AI AccelerationOffice with requests whilst she is in the Barcelona office. Ensure her office s booked out on the days she is there. Occasional coffee and lunch runs for the Chief C & AI AccelerationOffice. Ad hoc requests from the Chief C & AI AccelerationOffice.
Budget & Purchase Order Management
Support budget administration for the Consumer organization under the guidance of the EA.
Raise Purchase Orders (POs), monitor invoices, follow up on payments and coordinate with Finance to resolve any issues under the guidance of the EA.
Office Administration
Coordinate office requirements and ensure the executive office operates efficiently.
Manage office supplies and anticipate administrative needs.
Coordinate with IT and Faci

📌 Graduate Program (España)
🏢 Puig
📍 España