Graduate Program - Office Management & Executive SupportBarcelona, B, ESProvide support as Graduate Assistant to the EA of the Chief Consumer & AI Acceleration and Team.Executive Calendar Management- Support the EA with Managing and coordinating the Chief C & AI Acceleration's complex calendar, prioritizing meetings, business reviews, strategic initiatives, travel, and key deadlines.- Ensure seamless coordination of internal and external meetings across multiple time zones.- Anticipate scheduling conflicts and proactively optimize the executive agenda under the guidance of the EA.Travel Management- Support the EA Coordinate flights, accommodation, transportation and travel logistics for the Chief C & AI Acceleration.- Support the EA prepare and process travel expenses in accordance with company policies.Team & Meeting Coordination- Support the team based in Barcelona with room bookings, catering requirements, gifts for suppliers and any adhoc requests.Events & Offsite Organization- Support the EA with organiszing town halls, workshops and offsite events for the Consumer organization.- Welcome visitors and ensure an outstanding executive experience. Greet visitors on behalf of the team and ensure meeting room set up is seamless.- Support the Chief C & AI AccelerationOffice with requests whilst she is in the Barcelona office. Ensure her office s booked out on the days she is there. Occasional coffee and lunch runs for the Chief C & AI AccelerationOffice. Ad hoc requests from the Chief C & AI AccelerationOffice.Budget & Purchase Order Management- Support budget administration for the Consumer organization under the guidance of the EA.- Raise Purchase Orders (POs), monitor invoices,



follow up on payments and coordinate with Finance to resolve any issues under the guidance of the EA.Office Administration- Coordinate office requirements and ensure the executive office operates efficiently.- Manage office supplies and anticipate administrative needs.- Coordinate with IT and Facilities to ensure all executive tools and workspaces function effectively.Administrative Support- Coordinate document approvals, signature collection and administrative processes requiring executive review.- Maintain confidential files and documentation with the highest level of discretion.Experience- Previous entry level of experience as an Executive Assistant supporting C-level executives or senior leadership in an international environment.- Previous experience supporting commercial, growth, marketing or business leadership teams is highly desirable.Education- University degree.- Additional certification as an Executive or Personal Assistant is considered a plus.Languages- Fluent English (written and spoken).- Spanish is a strong advantage.- Outstanding organizational and planning skills.- Strong ability to prioritize and manage multiple priorities simultaneously.- High level of confidentiality, integrity and discretion.- Excellent communication and interpersonal skills.- Proactive mindset with strong problem-solving capabilities.- Attention to detail and commitment to excellence.- Ability to work independently in a fast-paced and international environment.- Flexibility and adaptability to changing business priorities.Technical Skills- Advanced knowledge of Microsoft Office, particularly PowerPoint, Excel and Outlook.- Experience with SAP, Concur and collaboration tools (Microsoft Teams, SharePoint, etc.) is an advantage.- Financial acumen for budget tracking and expense management is desirable.#J-18808-Ljbffr

📌 Graduate Program - Office Management & Executive Support (Barcelona)
🏢 Puig
📍 Barcelona