MERAKis a general leader Company in HVAC (heating, ventilation, and air conditioning) and refrigeration solutions, with a workforce of over 1,200 employees worldwide. The company is renowned for its innovation and technological development capabilities, providing advanced solutions for the railway sector.Role PurposeThe Accounts Payable Specialist is a core transactional finance role within the Finance Shared Services Hub, responsible for the end-to-end purchase-to-pay cycle for their assigned jurisdiction. Based in Madrid, each Specialist manages vendor relationships, invoice processing, payment execution, and reconciliation for their entity, ensuring timely and accurate payment runs in compliance with local requirements and hub-wide SLAs.Key Responsibilities1. Purchase-to-Pay CycleReceive, validate, and process vendor invoices in accordance with purchase orders, delivery notes, and approval workflowsEnsure accurate coding of invoices to the correct cost center, GL account, and project code in SAPManage the invoice approval workflow and chase approvers proactively to avoid payment delaysExecute payment runs on schedule: weekly or bi-weekly depending on jurisdiction and vendor termsProcess urgent and exceptional payments outside the standard payment run when required and authorizedMaintain accurate vendor master data in SAP: bank details, payment terms, contact information, and tax identifiersManage vendor queries: payment status, invoice discrepancies, statement reconciliations, and credit notesBuild and maintain professional working relationships with key vendors in the assigned jurisdictionEscalate vendor disputes or unresolved discrepancies to management within agreed timeframesReconcile vendor statements monthly and resolve open items before closingPerform month-end A/P close activities: accruals for un-invoiced goods and services, GR/IR reconciliation,



and balance sheet clearingEnsure the A/P sub-ledger is fully reconciled to the general ledger at each period endSupport internal and external audit by providing documentation, transaction evidence, and reconciliations on request4. Reporting & KPIsPrepare weekly A/P aging reports and flag overdue items, disputed invoices, and payment blockersTrack and report DPO by vendor and by payment categoryContribute to the working capital dashboard by providing accurate A/P data to the Working Capital & Finance AnalystSupport the cash flow forecast by providing reliable short-term payment commitments for the assigned jurisdiction5. Process & ComplianceFollow hub-wide A/P procedures and SLAs, and flag deviations or process gaps to the Head of Finance OperationsEnsure invoices are processed and paid in compliance with local tax and regulatory requirements for the assigned jurisdictionParticipate in process improvement initiatives within the hub — suggest and test improvements to reduce processing time and error ratesMaintain full documentation of processes for audit readiness and business continuity purposesRequirements2-4 years in accounts payable, purchase ledger, or procure-to-pay in a structured finance environmentExperience processing high-volume invoices with multi-level approval workflowsSAP FI (A/P module) experience preferredFamiliarity with US payment infrastructure: ACH (CCD/PPD), domestic wire transfer, and check processing — including bank file formats and cut-off timesUnderstanding of US vendor tax compliance: W-9 collection and validation for new vendors, 1099 reporting obligations at year-end (1099-MISC / 1099-NEC)Awareness of US state sales tax on purchases where applicable, and vendor exemption certificate managementExperience managing USD payment runs from a non-US entity, including FX conversion processes and correspondent bankingMerak stands for sustainable health & comfort in Rail HVAC all-round (world-wide, across all modes, and over the entire life-cycle), delivering advanced solutions and services with an attractive and competitive quality, cost, and delivery schedule.#J-18808-Ljbffr

📌 Accounts Payable Specialist (Us) (Madrid)
🏢 MERAK
📍 Madrid