Role PurposeThe Accounts Payable Specialist is a core transactional finance role within the Finance Shared Services Hub, responsible for the end-to-end purchase-to-pay cycle for their assigned jurisdiction. Based in Madrid, each Specialist manages vendor relationships, invoice processing, payment execution, and reconciliation for their entity, ensuring timely and accurate payment runs in compliance with local requirements and hub-wide SLAs.Key Responsibilities1. Purchase-to-Pay CycleReceive, validate, and process vendor invoices in accordance with purchase orders, delivery notes, and approval workflowsEnsure accurate coding of invoices to the correct cost center, GL account, and project code in SAPManage the invoice approval workflow and chase approvers proactively to avoid payment delaysExecute payment runs on schedule: weekly or bi-weekly depending on jurisdiction and vendor termsProcess urgent and exceptional payments outside the standard payment run when required and authorized2. Vendor ManagementMaintain accurate vendor master data in SAP: bank details, payment terms,



contact information, and tax identifiersManage vendor queries: payment status, invoice discrepancies, statement reconciliations, and credit notesBuild and maintain professional working relationships with key vendors in the assigned jurisdictionEscalate vendor disputes or unresolved discrepancies to management within agreed timeframes3. Reconciliation & ControlsReconcile vendor statements monthly and resolve open items before closingPerform month-end A/P close activities: accruals for un-invoiced goods and services, GR/IR reconciliation, and balance sheet clearingEnsure the A/P sub-ledger is fully reconciled to the general ledger at each period endSupport internal and external audit by providing documentation, transaction evidence, and reconciliations on request4. Reporting & KPIsPrepare weekly A/P aging reports and flag overdue items, disputed invoices, and payment blockersTrack and report DPO by

📌 Accounts Payable Specialist (Madrid)
🏢 AUREN
📍 Madrid