Executive Assistant / Chief of Staff to the CEOFull-time, Mon–Fri 9–5 + on-call for urgent items : $3,000 - $4,000/month + performance increasesAbout the roleMina Elias is a founder and CEO who runs several companies across Amazon growth (Trivium Group, #170 on the Inc. 5000, 300+ brands served), aesthetics (MDW Aesthetics) and executive placement, with 90+ people across them. He moves fast, has more ideas than hours, and runs his businesses with a stack of AI agents alongside his team.You'll be his right hand. You'll protect his time, turn his ideas into projects that get finished, and keep his business and personal life running without him having to think about it. We measure this role by one number: how many hours a week you give back to Mina.This is not a "manage the calendar and wait for instructions" job. You'll start as a high-level EA, and as you earn trust you'll grow into a true Chief of Staff: you'll run projects, hold people accountable and represent Mina in meetings.What you'll ownChief of Staff: business and executionTurn Mina's ideas,



voice notes and meeting decisions into clear projects with owners and deadlines, then follow up until they're doneKeep a rolling, prioritized to-do list for Mina. Every item comes with context, a recommended solution and a clear "I can handle this" or "I need your decision"Filter everything that reaches Mina from his teams, and bring him only what really needs him, in short numbered listsPrepare for and follow up on leadership meetings: agendas, notes, action items, accountabilityLead special projects from start to finish (launches, events, new ventures, vendor or tool rollouts)Support deals and partnerships: pipeline follow-up in HubSpot and contracts in PandaDoc/DocuSignOver time, attend meetings and make decisions on Mina's behalfExecutive supportRun a complex calendar across companies and time zones: plan the week ahead, protect focus time, and prepare Mina for every meetingTriage his inbox and messages, draft replie

📌 Senior Executive Assistant (Madrid)
🏢 Trivium
📍 Madrid