Job DescriptionWe are seeking a proactive and detail-oriented Team Assistant to support the Heads of Engineering. Reporting to the Executive Assistant to the CTO, this role is vital in ensuring the smooth operation of executive-level activities and providing administrative support.The adecuado candidate will have exceptional organizational skills, a "go-to" attitude, and the ability to manage multiple tasks simultaneously. This position requires at least two years of administrative experience, excellent English communication skills, and proficiency in handling key administrative functions.Key ResponsibilitiesCalendar ManagementEfficiently manage and coordinate complex schedules for the CS Heads.Arrange meetings, appointments, and conference calls across multiple time zones.Handle last-minute schedule changes and provide timely updates.Documentation UpdatesMaintain and update administrative assistance processes and organizational charts.Ensure accuracy and accessibility of all documentation.Travel Booking and CoordinationArrange domestic and international travel for the executives,



including flights, accommodations, ground transportation, and itineraries.Handle changes to travel plans as needed and ensure timely communication with the executives.Work within budgetary guidelines and company policies to secure the best options.Track and organize travel expenses for timely and accurate reporting.Purchase Orders and ExpensesRaise purchase orders (POs) accurately and in a timely manner.Process and reconcile expense reports for the executives in compliance with company policies.Ensure proper documentation and timely submission of all expense claims.General Administrative SupportAct as the first point of contact for the supported executives, handling correspondence and inquiries professionally.Coordinate meeting agendas, presentations, and follow-up materials as required.Collaboration and CommunicationWork closely with the CTO’s Executive Assistant to streamline communication

📌 Team Assistant (Madrid)
🏢 Unit4
📍 Madrid